Attendance/Counselor Secretary

Broken Arrow Public Schools•Highland Park, OK

1d•Onsite

About The Position

The Attendance & Counseling Secretary is responsible for managing the front office of the school site, handling inquiries from parents and staff, providing clerical support, and maintaining student records. This role involves a variety of administrative tasks to ensure the smooth operation of the school's attendance and counseling departments.

Requirements

High school diploma or GED
1-3 years general office experience
Computer literacy required
Excellent interpersonal skills
Highly accurate and detail-oriented
Ability to use sound judgment in any situation.
Ability to receive and appropriately respond to directions of supervisor.
Able to successfully deal with changes in job assignment and priorities and properly respond to complaints.
Able to work cooperatively with all district employees and the public while achieving the objectives of the job.
Minimum 95% attendance.

Responsibilities

Receives and screens all incoming calls and visitors.
Answers inquiries from parents/guardians and school officials.
Provides clerical support, including mail sorting, scheduling, and correspondence.
Distributes and organizes materials for site substitutes.
Assists in report data compilation and preparation.
Assists other staff on special projects and performs duties assigned by the administrator.
Prepares and organizes orientations for new students.
Manages the purchasing of supplies.
Enrolls new students and processes withdrawals.
Completes 10 Day Drop/Suspension paperwork.
Maintains daily attendance records and makes daily parent calls.
Processes pay requisitions for security and night school staff.
Records data for virtual programs, out-of-school placements, and credit recovery night school.
Inputs student grades into eSchool each semester.
Maintains student grades from Edgenuity for transcription.
Receives payments for night and summer school credit recovery courses.