Elementary Administrative Assistant - Category III

Midland Public Schools•Midland, MI

16h•Onsite

About The Position

This person performs all office functions for the elementary school. Responsible for keeping the elementary principal informed of all situations affecting the school and handling routine activities/situations in the principal's absence.

Requirements

Must be able to pass a background check.
Must be a high school graduate or have a G.E.D. equivalent.
Successful progressive office preferred.
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
Excellent organizational skills; high attention to detail; strong written and verbal communication skills.
Ability to work both collaboratively and independently.
Must be efficient with computers, various software applications, and related technologies.
Experience with Microsoft Office and Google Suite applications is required.
The ability to balance multiple tasks simultaneously is a must.
Safeguard all district data.
Possess sound, independent judgment, including handling of confidential matters.

Nice To Haves

One year of additional technical/business training or equivalent.

Responsibilities

Building registrar – schedule students, withdraw students, manage student records.
Support scheduling and record keeping of internal and external professional development, including travel.
Schedule and arrange facilities for staff and other meetings.
Process and maintain materials and information.
Assist in the development and maintenance of various databases and inventories.
Process and track purchases and maintain account balances and financial records.
Process work orders, bus requests, conference requests
Assist with assigning staff when substitutes are not available.
Prepare confidential student reports and staff evaluations, weekly staff notes/calendar, staff meeting notes, and monthly/yearly school event calendar.
Maintain immunization records, accident reports, and administer medication and first aid.
Train and supervise office paraprofessionals.
Create school-related messages for parents, students, and staff.
Fine motor skills and ability to lift up to 50 pounds unassisted, to lift and move equipment and supplies.
Ability to perform the physical requirements of the position with reasonable accommodations.
Able to ride in a vehicle, as necessary (e.g., training on occasion)
Able to work indoors during all seasons/weather/temperatures as permitted.
Ability to work independently with minimum supervision.
Ability to plan, coordinate, and prioritize work effectively.
Communicate effectively via district-assigned email on a daily basis as determined by the supervisor.
Accurately complete electronic time sheets and absence reporting via the timekeeping system, per assigned deadlines
Regular and reliable attendance
Consistent and reliable performance of job responsibilities
Perform other job responsibilities deemed appropriate by the supervisor/building administrator and/or Superintendent.