Electronic Security Project Coordinator - Special Projects

i2G Systems•Sterling, VA

About The Position

i2G Systems specializes in advanced physical electronic security and life safety solutions, with expertise in surveillance, access control, intrusion detection systems, biometrics, fence sensors, radars, ground sensors, and anti-drone technologies. The company excels in the design, project management, and commissioning of enterprise technology integrations. The Project Coordinator provides essential support to the Field Operations Manager and Project Managers across regional offices, overseeing project functions from award to completion, with a particular focus on pre-mobilization activities. This role involves coordinating meetings, tracking tasks, setting deadlines, monitoring project status, updating management, and ensuring the accuracy of Project Manager reports. The Project Coordinator also assists with resource scheduling, conducts audits of SharePoint and SimPro for process adherence, and provides feedback for process improvement. Accurate record-keeping, scheduling, and timekeeping are critical, as is assisting the Field Operations Manager with daily tasks such as administrative matters, event planning, liaison participation, and project walks. The ideal candidate is a dynamic, self-starting individual driven to produce results and adept at tackling challenges.

Requirements

Provide support to the Field Operations Manager and Project Managers.
Coordinate project functions from award to completion, focusing on pre-mobilization.
Coordinate meetings, track assigned tasks, set deadlines, and review responsibilities.
Monitor project status reports and update management.
Review Project Manager reports and status updates for accuracy.
Assist with scheduling resources based on project needs.
Conduct SharePoint and SimPro audits (if time permits).
Provide feedback on established processes to improve tracking and execution.
Maintain accurate records, scheduling, and timekeeping.
Assist Field Operations Manager with daily tasks, including administrative matters, event planning, liaison participation, and project walks.
Must be a self-starter and naturally driven to produce results.
Must enjoy tackling challenges head-on to produce successful results.

Responsibilities

Support BMO quote generation/site survey/sub pricing
Support BMO quote review
Verify pending projects are ready for project kickoff meetings.
Engage resources for kickoff meetings.
Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
Engage with PM to coordinate post award site survey/customer kickoff (as needed).
Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
Assist with ODC items such as rentals.
Validate material completion or partial receipt for early mobilization.
Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
Confirm readiness of all resources 1 week prior to mobilization
Hand over all task tracking etc. to PM upon mobilization.
Assist PM with customer kickoff.
Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
Check on deliverables that PM is responsible for providing. Drive them to completion.
Confirm labor is properly being assigned to jobs (audit function)
Remind PMs of billing milestones as well as monthly billing updates
Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
Ensure that final billing is complete and encompasses all change orders etc.
Compile lesson learned from all PMs and assist Operations prepare response.
Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
Other needs as required by the company.