Electronic Security Project Coordinator - Special Projects

Kastle Systems • Short Pump, VA

1d

About The Position

The Project Coordinator provides support to the Field Operations Manager and Project Managers at each regional office for coordination of project functions from the moment of award to the completion of the project. The position is responsible for many aspects of the project execution process prior to mobilization. They coordinate meetings, track assigned tasks, set deadlines, review responsibilities, monitor project status reports, updates management, and reviews Project Manager reports and status updates. The Project Coordinator ensures that all PM’s reports for leadership regarding the status of projects weekly are complete and accurate. The Project Coordinator assists with scheduling resources based on their needs. If time permits, they will conduct SharePoint and SimPro audits to ensure processes are followed. Providing feedback on established processes to help improve tracking and execution is expected. Accurate records, scheduling and timekeeping are key responsibilities for this position. Assisting the Field Operations Manager with daily tasks and responsibilities will be a core function of the Project Coordinator. Task items may include assisting with administrative matters, event planning, liaison participation, and project walks. This position requires a very dynamic individual who is a self-starter and naturally driven to produce results. They must enjoy tackling challenges head-on to produce successful results.

Requirements

• Must be a self-starter and naturally driven to produce results.
• Must enjoy tackling challenges head-on to produce successful results.

Responsibilities

• Support BMO quote generation/site survey/sub pricing
• Support BMO quote review
• Verify pending projects are ready for project kickoff meetings.
• Engage resources for kickoff meetings.
• Schedule internal kickoff with PM, Ops, Engineering, Sales and assist in ensuring tasks are assigned and input into tracking software update project notes with critical items from kickoff checklist.
• Engage with PM to coordinate post award site survey/customer kickoff (as needed).
• Drive engineering, PM, Purchaser, and others assigned task to completion. Escalate past due items to Operations management.
• Assist with ODC items such as rentals.
• Validate material completion or partial receipt for early mobilization.
• Assist PM to coordinate mobilizations (work with site, subcontractor, ODC provider, etc.)
• Confirm readiness of all resources 1 week prior to mobilization
• Hand over all task tracking etc. to PM upon mobilization.
• Assist PM with customer kickoff.
• Support change order process as needed from PM (coordinate and drive engineering, subs, etc.)
• Check on deliverables that PM is responsible for providing. Drive them to completion.
• Confirm labor is properly being assigned to jobs (audit function)
• Remind PMs of billing milestones as well as monthly billing updates
• Drive project closeout tasks (Ensure PM are closing out the project and they are documenting the project closeout)
• Ensure that final billing is complete and encompasses all change orders etc.
• Compile lesson learned from all PMs and assist Operations prepare response.
• Provides support to Business Development, Sales, and other departments, as needed, with guidance from Operations management.
• Other needs as required by the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed