Elections Warehouse Coordinator

Ada County•Boise, ID

3d•$28•Onsite

About The Position

The Ada County Clerk’s Office, proudly named one of Idaho’s Best Places to Work multiple years in a row, is driven by a passion for public service and building trust in government. Our culture is rooted in kindness, joy, innovation, transparency, and a focus on what matters most: our customers and each other. If you have both the heart and the drive to serve the public, we’d love to meet you. The Ada County Clerk’s Office is a great place to work! Within Ada County, there are more than 2300 employees dedicated to enhancing our community’s quality of life. Within the Clerk’s Office there about 200 employees and this is an exciting opportunity to join a team that’s making a real impact every day. The Ada County Clerk’s Office serves the community through five divisions: Court Clerks, Recorders, Auditors, Elections, and Community Programs. If you have ever voted, filed court documents, obtained a marriage license, applied for rental assistance or researched how your property tax dollars are spent, you’ve experienced our work firsthand. We do our best each and every day to make sure Ada County citizens have a smooth and efficient experience with our office. Learn more about Ada County Clerk's Office by visiting our website. Ada County Clerk's Office REQUIRED : A letter of interest and an updated resume must be submitted with your application to be considered for any Clerk’s Office positions. POSITION GENERAL SUMMARY: Performs a wide variety of tasks related to the election process; manages inventory of all elections equipment; programs and tests elections equipment; directs and oversees temporary personnel; does data entry; confirms that work is done accurately and on a timely basis, performs related work as required. The duties for this position are performed primarily in a warehouse.

Requirements

High School Diploma or equivalent
Must have experience in operating typical warehouse equipment
Good knowledge of English grammar, spelling and punctuation
Good knowledge of general office equipment and filing systems
General knowledge of mechanical aptitude as it relates to equipment preparation, maintenance, and repair
General knowledge of elections process
General knowledge of office routines and telephone etiquette
General knowledge of data base entry and proofing data entry and documents
General knowledge of training/instruction programs and processes
General knowledge of project management, motivation techniques, training, stress management, and related activities
Skill in prioritization of duties as well as time and task management
Skill in written and verbal communications
Skill in operating multiple types of equipment
Ability to be well-versed in both warehouse and office functions
Ability to learn specialized elections computer systems
Ability to ask questions for clarification and immediately bring mistakes to the Supervisor's attention
Ability to learn a multitude of processes and manage them in accordance with Idaho Statutes
Ability to manage the programming of electronic systems and computer equipment in conjunction with the election's staff
Ability to direct several people and several detailed work processes simultaneously while achieving accurate results
Ability to manage multiple priorities in a fast paced and changing work environment
Ability to work with processes ranging from the very specific requiring attention to minute detail to vague requirements requiring mature judgment and input from co-workers, the Election Director, Elections Supervisor and the Clerk
Must be able to work overtime both before and after elections, including weekends
Must possess and maintain a valid driver’s license
Must be forklift certified or obtain County forklift certification within 6 months of employment
Must be able to successfully pass a criminal background investigation and pre-employment drug and alcohol screening
Employee must be deputized to make work actions effective
Requires ability to routinely lift 35 lbs. and up to 50 lbs.
Requires ability to push and pull pallet in excess of 200 lbs.
Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a warehouse and general office environment to accomplish tasks, including but not limited to repetitive bending, reaching, stooping and kneeling

Nice To Haves

Associates degree from an accredited university in public administration, government, political science, geographic information science, accounting, or related field preferred or an equivalent combination of education and experience
Previous work in an election office or other public service agency preferred
Knowledge of Idaho Code as it pertains to elections preferred

Responsibilities

Leads, manages, and plans the activities of the warehouse team to achieve departmental and organizational objectives
Owns the day-to-day operations of the Warehouse teams, including identifying and implementing process improvement opportunities
Determines the calendar of warehouse activities to ensure adequate time and personnel resources are dedicated to necessary tasks to accomplish an election
Stages and prepares materials for programming
Maintains accurate records of election equipment through process and inventory systems
Serves as subject matter expert for the warehouse inventory system, ensuring that check-in/check-out is done accurately and timely, and conducting regular cycle counts to maintain inventory accuracy
Works with Elections staff members to ensure accurate execution of pre and post-election day activities and works with technical lead to ensure data accuracy
Maintains, tracks and controls inventory for over 4 million dollars in elections related equipment
Programs voting equipment for deployment to approximately 125 polling places and 10 early voting sites
Prepares and maintains emergency deployment mobile voting trailer, a 3-unit vehicle fleet, and additional warehouse related machinery
Prepares and maintains inventory levels of all materials for shipping to polling places for each election
Builds equipment cages for deployment to all polling places and early voting sites
Oversees routing and delivery of equipment through a third-party moving company
Maintains and monitors GPS tracking of all election equipment cages
Processes voting equipment and organizes election supplies after each election
Coordinates repairs and replacement of voting equipment as required
Obtains, palletizes and maintains election records for destruction pursuant to Idaho Law
Applies the provisions of the Idaho Code to the conduct of elections in a fair and open manner
Answers inquiries according to established departmental policy and Idaho law governing elections
Works in a warehouse environment, managing warehouse layout, storage and public records requirements, and warehouse workflow
Oversees, trains and mentors elections warehouse specialist and temporary election workers to accomplish necessary tasks
Files documents and answers questions regarding the work of the office
Proofreads type written and printed materials