Director Elections

Gila, County of•Globe, AZ

8d•Hybrid

About The Position

The purpose of this position is to ensure that elections are conducted in accordance with all laws and regulations and that the public is aware of proper procedures. This position plans and organizes elections as well as trains and supervises election staff. The Director provides information to candidates and committees, coordinates ballot order and distribution, and acquires necessary equipment and materials. The role performs duties related to the budget, customer service, tax districts and hearings with the Board of Supervisors.

Requirements

Associate’s Degree, and seven (7) years business elections or administrative experience, including two (2) years supervisory experience ; or any equivalent combination of education, training and experience which demonstrates the ability to perform the essential duties and responsibilities of the job.
Election Officer Certification issued by the Arizona Secretary of State.
Notary Public Commission, Handwriting Analysis Certification.
Must possess and maintain a valid Driver’s License.
Administration and management knowledge.
Customer and personal service knowledge.
Training knowledge.
Law and government knowledge.
Federal, State, Local laws, regulations, Statutes knowledge.
Conduct of elections knowledge.
Election processes and equipment knowledge.
Federal Voting Rights Act knowledge.
ADA requirements governing election activities knowledge.
County jurisdictional boundaries knowledge.
Special taxing districts knowledge.
Intergovernmental agreements relative to election services knowledge.
Business English, spelling and mathematics knowledge.
Methods for acquiring polling locations knowledge.
Processes for recruiting and training election workers knowledge.
Election reporting requirements knowledge.
Processes for administering departmental budgets knowledge.
Supervisory principles, practices and methods knowledge.
Active listening skills.
Analytical thinking skills.
Reading skills.
Communicating diplomatically skills.
Customer service skills.
Delivering training skills.
Problem solving skills.
Time management skills.
Effectively communicating in written and verbal forms skills.
Writing and completing accurate reports skills.
Legal documents and correspondence skills.
Overseeing and directing County elections activities and personnel skills.
Focus ability.
Multi-task ability.
Speak clearly and sensibly ability.
Maintain calm demeanor in stressful situations ability.
Deductive reasoning ability.
Direct County election activities ability.
Ensure compliance with regulations governing elections ability.
Coordinate the redistricting of County jurisdictions ability.
Coordinate the acquisition of voting equipment and polling locations ability.
Analyze legal documents and interpret statutory requirements ability.
Supervise the recruitment and training of election workers ability.
Assign and prioritize multiple tasks, projects and demands ability.
Plan, prioritize and carry out assignments with minimum supervision ability.
Demonstrate effective interpersonal relationships in bringing people together to solve problems ability.
Prepare and maintain election reporting in compliance with reporting requirements ability.
Supervise, lead, and delegate tasks and authority ability.

Responsibilities

Plans and organizes elections; trains, directs, and supervises staff in conduct of elections.
Ensures necessary information and forms are available to candidates and political committees and that candidate and committee filings are maintained in accordance with all applicable laws.
Coordinates County, State, Federal and jurisdictional ballot order, layout, and proofing along with ordering and distribution of regular and early ballots.
Acquires equipment and materials needed for conduct of election, including polling place supplies to electronic voting devices; ensures locations for polling sites comply with Federal law as it pertains to Americans with Disabilities Act.
Prepares and implements budget; supervises department expenditure.
Provides public with information about elections.
Creates special taxing districts, which includes preparing petitions and documents.
Administers redistricting and special districts; coordinates hearings with Board of Supervisors and submission of final documents to appropriate agencies that establish special districts; assists special districts with filing of candidate documents and conducts elections in accordance with applicable laws.
Performs other duties as assigned.
Reviews, approves for submission and presents departmental and project level budget.
Provides project research and clerical support on organizational planning projects.
Trains colleagues, explains County procedures or processes, responds to public inquiries, participates in meetings, gives presentations, moderates gatherings, speaks with the media, advocates before courts or other tribunals and negotiates or persuades.
Creates or edits documents, internal memos, emails, procedures, formal letters, press releases, proposals and grants and reports.
Interacts extensively with employees, the public, Board of Supervisors, regulatory bodies, and other Institutions over the telephone, by email, and/or in person.
Continuously (More than 70% but less than 85% in a year) interacts specifically with customers.