Elections Specialist - Temporary

IEEE • Piscataway, NJ

8h • Onsite

About The Position

The primary purpose of this position is to support the program and operational activities of the IEEE Annual Election and its corresponding projects, programs, and committees to ensure timely, accurate, and effective elections. This position reports to and collaborates with the Senior Program Manager of Elections and interfaces with professional staff colleagues, volunteers, annual election candidates, and vendors. This person plans, implements, tests, monitors, and optimizes campaign messaging and the election ballot package. This person contributes to the development and ongoing evolution of campaigning and elections. Additionally, the position serves as the primary staff support for the Tellers Committee, assists the Election Oversight Committee, and provides operational support for other governance-related activities and projects as assigned. This position functions as an individual contributor and has authority to approve purchases, contracts, and expenditures up to $5,000 in budgeted funds, including meeting planning and related costs, volunteer travel costs, expenditures related to the IEEE Annual Election, and activities of the Tellers and Election Oversight Committees.

Requirements

• Bachelor's degree or equivalent experience such as Communications or Business Administration, and/or equivalent relevant experience
• 2-4 years Operations and program management
• Demonstrated ability for effectively and efficiently working with and supporting volunteers/committees or customers for high-impact results
• Must be able to work in a fast-paced cross-functional/solution-oriented team environment
• The individual must have excellent verbal and written communication skills
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters; maintains confidentiality
• Excellent organizational skills, ability to manage several projects simultaneously, and comfortable working under tight deadlines.
• Positive, proactive work attitude and ability to excel in a fast-moving work environment with changing priorities
• Must be a technologically savvy knowledge worker who seeks new solutions to business challenges
• Proficiency in working with computers and software including Microsoft Office and Google apps
• Must be able to travel internationally and domestically. Estimate 2-3 times per year for approximately 3 days each occurrence.
• Must possess an understanding of financial activities to assists in the budget and financial forecasts
• As a member of the Corporate Governance staff, this person must be a valued participant by identifying and facilitating ways to innovate and improve IEEE , and by working collaboratively, and comfortably with the highest levels of management and volunteers.
• Individuals currently serving on an IEEE board or committee are not eligible to apply.
• This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

Nice To Haves

• Member or Customer experience support preferred
• knowledge of SmartSheet, Tablea, and BoardEffect is a plus

Responsibilities

• Facilitates the daily management and support of the IEEE Annual Election program operations and related timelines specified in IEEE’s governing documents
• Partners with IEEE Information Technology on data files, site administration, project requests, and related testing
• Develops and implements the annual campaign messaging program, which includes working with the candidates and IT, formatting, proofreading, scheduling, testing and evaluating
• Collects candidates’ bios, formats, proofs, and interacts with the candidates to secure a final representation; creates and implements the ballot package; works with the vendor for testing, production, and results
• Leads activities related to website content updates including IEEE and vendor sites.
• Serves as staff secretary to the Tellers Committee, which includes the facilitation of the Committee’s responsibilities in overseeing the annual election and its petition process such as determining the ballot package characteristics, implementing campaign messaging, tallying the annual election results in consultation with the committee chair, and advises senior volunteers and staff on election-related activities ensuring continuity in the face of annually changing volunteer leadership; coordinates and supports the Election Oversight Committee’s activities including logistics management, agenda material development, creation of minutes; conducts follow up as needed
• Reviews stakeholder feedback to identify and execute continuous cost and performance improvement in accordance and in the support of IEEE strategies and initiatives
• Analyzes and manages voter support requests and works closely with the IEEE Contact Center to resolve member related support tickets
• Processes expense reports for IEEE Committees assigend

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level