EHS Administrative Assistant - Open to CSULB Employees Only
About The Position
Under the immediate supervision and direction of the Director of Environmental Health and Safety (EHS) and/or designee, this role assists in financial accounting, logistics, procurement, and general administrative support for all EHS related operations for the campus community. The position also assists in developing environmental and safety reports to campus stakeholders, maintains environmental data, and aids in the development of regulatory reports. Responsibilities include assisting in the management of the campus AED/Opiod Overdose program, which involves monthly inspections, and overseeing the CSULB Ergonomic Program by coordinating requests, reviewing reports, and coordinating visits to the EHS Chair Sample Lab. The role also works with EHS staff to coordinate Planon work order management for the department, ensuring billing to customers is processed, and oversees the workflow and assignments of student assistants.
Requirements
- Equivalent to 1 year of administrative support experience required.
- Strong computer proficiency, including working knowledge of Microsoft Word, Excel, PowerPoint, Access, Adobe Illustrator, and other spreadsheet and word processing programs.
- Ability to quickly learn and effectively use a computerized in-house maintenance management system.
- Excellent oral and written communication, interpersonal, and customer service skills.
- Proven experience interacting professionally with all levels of administration, faculty, staff, contractors, and the general public.
- Prior experience in customer service–oriented environments.
- Comfortable using multi-line phone systems.
- Exceptional organizational skills with the ability to adapt to changing client needs while multitasking in fast-paced, high-pressure settings.
- Ability to think creatively.
- Ability to comprehend ergonomic terminology.
- Ability to understand health and safety protocols related to equipment procurement.
- Ability to distinguish among various types of personal protective equipment.
- Ability to relate effectively to individuals and groups from diverse backgrounds and perspectives.
- Ability to communicate with an ethnically and culturally diverse campus community.
- Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
- Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Responsibilities
- Assist with daily administrative operations for budget tracking including creating purchase requests, budget tracking spreadsheets and processing of invoices, work order management system entries, labor tracking, tracking inventory levels of supplies and equipment.
- Assist EHS department by organizing and generating financial, environmental and equipment reports.
- Under the direction of EHS Director, conduct research of vendors, product types and availability for personal protective equipment and supplies.
- Work with vendors to return equipment for repair/calibration.
- Communicate with vendors to address equipment issues/questions on behalf of EHS Director.
- Monitors work orders for department supply requests, run cost summary reports on work order data entered into spreadsheets.
- Control outflow of supplies to be tracked with work orders for various colleges and departments.
- Coordinate with campus requesters/ASMs to follow campus process to obtain an ergonomic assessment.
- Schedule assessment with ergonomic consultant.
- Review and approve ergonomic assessment reports and invoices, disseminate reports to campus ASMs and manage the EHS Chair sample program including coordinating site visits with campus stakeholders, reviewing sample chairs to determine best fit to the individual and communicating with ASMs results and costs.
- Utilize Planon for work order management and ergonomic program coordination.
Benefits
- Up to 24 vacation days per year
- 14 paid holidays
- 12 sick days annually with unlimited accrual
- A variety of medical, dental, and vision plans
- Participation in the CalPERS defined benefit plan
- Voluntary savings options such as 403(b), 401(k), and 457 plans
- Tuition fee waiver programs for eligible employees
- Confidential counseling and support services for employees and their families (Employee Assistance Program - EAP)
- Wellness programs
- Professional development opportunities
- Life insurance
- Disability insurance
- Pet insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
