Administrative Assistant (to Principal)

Challenge Preparatory Charter School • New York, NY

3d • Onsite

About The Position

The Administrative Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to supporting the day-to-day operations of the larger School Leadership & Operations team. This position reports to the Principal. The staff of Challenge Preparatory School is committed to teaching scholars the values of scholarship, respect, honesty, courage, and balance in a collaborative technology-infused, inclusive family-like environment. It is the responsibility of the Administrative Assistant to manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with school leaders, parents, and Network office leadership; liaise between the Principal and other staff within the organization, including high-level leadership; identify, prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects; format and proofread scholar-facing and leader-facing materials; schedule classroom teachers when members of the instructional team are absent; oversee any external providers and their programs within grade span; own and improve existing processes that support the School Leadership team; support the Principal with various ad-hoc projects and other administrative duties as needed; and perform other duties as assigned by the principal.

Requirements

• 3+ years of administrative coordination experience in a dynamic environment
• Excellent communicator, both written and verbal
• Experience using Google Suite
• Bachelor's Degree

Nice To Haves

• Commitment to and alignment with CPCS mission, vision, program goals and curriculum
• Experience building interpersonal relationships with diverse audiences
• Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization
• Strong organizational, problem-solving, and data-gathering skills and are able to handle multiple shifting priorities
• Meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages
• Work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis
• Flexible, resourceful, adaptable to changing needs and demands, and willing to work longer hours as circumstances require.

Responsibilities

• Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with school leaders, parents, and Network office leadership
• Liaise between the Principal and other staff within the organization, including high-level leadership
• Identify prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects
• Format and proofread scholar-facing and leader-facing materials
• Scheduling of classroom teachers when members of the instructional team are absent
• Overseeing any external providers and their programs within grade span
• Own and improve existing processes that support the School Leadership team
• Support the Principal with various ad-hoc projects and other administrative duties as needed
• Other duties as assigned by principal

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level