Administrative Assistant to the Principal, Clark Elementary

WEBSTER GROVES SCHOOL DISTRICT•Webster Groves, MO

19h•Onsite

About The Position

Primary Objective: To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve).

Requirements

Experience as an administrative assistant
Successful work history
Strong organizational skills
Requires a high level of initiative, independent judgment, and decision-making skills
Able to work and converse efficiently with all school community members and other external contacts

Nice To Haves

Bachelor’s Degree is preferred

Responsibilities

Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public
Maintains confidentiality when working with private material concerning the District or individuals
Maintains files for supervisor(s) and/or department(s)
Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
Proofreads, edits, and prepares material for printing, approval, and distribution
Initiates contact and transacts business with outside agencies and parties
Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility
Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
Assists with ordering office supplies; assists with inventory of office/department supplies
Processes mail, may schedule appointments, and may make arrangements for travel for staff
Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases.
Schedules building tours
Maintains student records and attendance
Records teachers’ absences and substitute requests
Manages maintenance requests and works closely with the building custodial supervisor
Maintains supplies and maintenance for computers, copiers, and printers
Perform other duties as assigned