Educational Specialist, Assessments & Curriculum - School of Medicine, Office of Medical Education

Emory University • Atlanta, GA

4d • Hybrid

About The Position

This position is within the School of Medicine, Office of Medical Education. The Program Coordinator duties involve organizing, coordinating, and planning operational facets of a program and its related activities. This includes establishing long-term operational objectives, researching factors that may impact program success, and working with individuals or groups to research and document program requirements for strategic plan development. The role also involves oversight of assessment activities for the School of Medicine MD program, generating exams, serving as a liaison for assessment systems, managing data, and supporting course directors, faculty, staff, and students. Additionally, the position provides back-up support for calendaring, ticketing systems, and program evaluation, and serves as committee support for the Student Assessment subcommittee. The role also assists in coordinating various events such as the White Coat Ceremony, Orientation, Medical Education Day, Research Day, Match Day, and Graduation.

Requirements

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.
• Supervisory skills.
• Excellent written/oral communication.
• Outstanding collaborative and interpersonal skills.
• Well organized.
• Able to function independently.
• Manage multiple tasks simultaneously.
• Excellent computer skills.
• A high level of professionalism and initiative is required.
• Ability to interact comfortably with individuals at all levels within and outside of the organization.

Nice To Haves

• Experience with web-based applications and databases.
• Experience with educational program evaluation and student assessment.
• Experience utilizing a web-based evaluation and assessment system.

Responsibilities

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Oversight of assessment activities for School of Medicine MD program.
• Generate exams for course directors and faculty for the MD program.
• ExamSoft, Gradescope, NBME, and Aquifer liaison for faculty, staff, and students.
• Manage processes related to Tableau resources.
• Responsible for developing/designing assessment dashboard across MD curriculum.
• Serve as co-administrator for Service Now ticket system with Educational Analyst.
• Manage processes related to tracking assessments across the MD program, grades compliance, data management, and communicates updates and deadlines for assessments/grading.
• Responsible for systematic collection of data, data analysis/management, and data display tools.
• Support course directors, faculty, staff, and students during student assessment.
• Collaborate with IT to ensure that examinations and assessments are organized and administered efficiently.
• Coordinates with IT tech support for technical and operational assistance related to end-user testing events by ensuring the training environment is up to date with current functionality.
• Schedule rooms for assessments and create/distribute assessment schedule.
• USMLE Step Score Tracking for MD program.
• Manage processes related to Scholar Tableau resources.
• Recruiting of graders and managing grading process.
• Process assessment related expenses, payments, and payroll.
• Serve as back-up for maintaining the school’s calendaring platform for the MD program.
• Back-up for the Service Now Ticket System.
• Serve as back-up for Program Evaluation.
• Works closely with the Medical Education Deans and Evaluations & Assessment Team to ensure close alignment of evaluations and assessment with the curriculum as it continues to evolve.
• Committee support for the Student Assessment subcommittee of the Executive Curriculum Committee.
• Coordinate logistics and documentation of the Student Assessment subcommittee activities.
• Will be a non-voting member of the Student Assessment subcommittee.
• Assist in coordinating and working in events such as: White Coat Ceremony, Orientation, Medical Education Day, Research Day, Match Day, Graduation, Other events, as necessary.

Benefits

• Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
• Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.
• Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).
• Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level