26 - Educational Secretary - K-8 Principal

Pueblo School District 60 • Pueblo, CO

2d • Onsite

About The Position

The purpose of the Elementary School Secretary is to provide clerical support to the principal and staff. This role involves working closely with complex and confidential files, ensuring accuracy in school, finance, and student records. The secretary will support Elementary School staff by performing clerical and technical functions related to program and grant compliance. This position requires handling confidential information and frequent contact with all levels of District employees, parents, the general public, and other outside stakeholders. The mission of Pueblo School District 60 is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which include the success of every student, collaboration with the community, integrity, diversity, equity, dignity, respect, social and emotional well-being, a safe and supportive environment, and informing responses to future needs with community heritage and traditions.

Requirements

• High School Diploma or equivalent
• Minimum of three (3) years of applicable experience or equivalent combination of college education and experience
• Typing certificate at the rate of 40 W.P.M.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

• Previous secretarial/clerical experience in Pueblo City Schools
• Previous experience with budgets, purchase orders, etc.
• Spanish speaking skills
• Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office)

Responsibilities

• Perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments take messages
• Screen incoming calls and correspondence and refer to appropriate staff for action
• Maintain confidentiality in all aspects of assignments
• Maintain all financial records for the school including receipting and deposition of all monies collected to Student Activity and General Budget
• Perform all duties related to yearly inventory of supplies and equipment and report changes to Central Administration, receive inventories and distribute books and supplies
• Assist promoting the health and safety of students
• Assemble and update student cumulative files, responsible for custody and maintenance of cumulative files, prepare files for student transfer both within and outside the district, post data to the cumulative record for incoming students, notify present teachers of transferred grades
• Distribute and administer medications under the direction and authorization of the school nurse
• Perform all duties related to maintaining/updating student immunization records
• Reconcile Kronos exceptions, correct time punches, coordinate over-time forms for all staff, and prepare information for principal approval as required
• Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal
• Register new students and forward records of past students
• Obtain records from out of district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP's, grades, 504's etc
• Input student data on a daily basis, compile and maintain data for the official pupil county and assist the State Audit, maintain class lists and attendance reports; compile and submit free and reduced lunch applications to Nutrition Services as required
• Act as liaison between principal, staff, students, and parents
• Monitor front door security access. Open door for authorized visitors, students, parents, and staff
• Type correspondence, etc.
• Prepare agendas, minutes, mailings, memos, and notification for meetings
• Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the principal
• Copy documents, etc
• Use computer for word processing, e-mail, work orders, supply requests, purchase orders, data processing requests, KRONOS corrections, etc
• Purchase supplies and assist/maintain budgets and expense reports as assigned
• Perform liaison duties for parent organizations
• Process all school and U.S. mail
• Handle all correspondence, reports, including but not limited to School Improvement Plan, mailings, etc.
• Perform all duties necessary to maintain the AESOP Employee Absence Tracking System
• Prepare teacher handbook/materials for beginning of school year
• Prepare student/parent handbook, and information sheet regarding student rules and regulations, for distribution to student body
• Maintain file of all District policies and procedures
• Coordinate school opening and closing procedures and reports
• Perform any and all other duties as assigned by the School Administration

Benefits

• Fringe benefits based on PESPA Negotiated Agreement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED