26 - Educational Secretary (2026 - 2027 School Year)

Pueblo School District 60•Pueblo, CO

1d•Onsite

About The Position

The purpose of the Elementary School Secretary is to provide clerical support to the principal and staff. This role involves working closely with complex and confidential files, ensuring accuracy in school, finance, and student records. The secretary will support Elementary School staff by performing clerical and technical functions related to program and grant compliance. This position requires handling confidential information and frequent contact with District employees, parents, the general public, and other outside stakeholders.

Requirements

High School Diploma or equivalent
Minimum of three (3) years of applicable experience or equivalent combination of college education and experience
Typing certificate at the rate of 40 W.P.M.
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

Previous secretarial/clerical experience in Pueblo City Schools
Previous experience with budgets, purchase orders, etc.
Spanish speaking skills
Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office)

Responsibilities

Perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments take messages
Screen incoming calls and correspondence and refer to appropriate staff for action
Maintain confidentiality in all aspects of assignments
Maintain all financial records for the school including receipting and deposition of all monies collected to Student Activity and General Budget
Perform all duties related to yearly inventory of supplies and equipment and report changes to Central Administration, receive inventories and distribute books and supplies
Assist promoting the health and safety of students
Assemble and update student cumulative files, responsible for custody and maintenance of cumulative files, prepare files for student transfer both within and outside the district, post data to the cumulative record for incoming students, notify present teachers of transferred grades
Distribute and administer medications under the direction and authorization of the school nurse
Perform all duties related to maintaining/updating student immunization records
Reconcile Kronos exceptions, correct time punches, coordinate over-time forms for all staff, and prepare information for principal approval as required
Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal
Register new students and forward records of past students
Obtain records from out of district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP's, grades, 504's etc
Input student data on a daily basis, compile and maintain data for the official pupil county and assist the State Audit, maintain class lists and attendance reports; compile and submit free and reduced lunch applications to Nutrition Services as required
Act as liaison between principal, staff, students, and parents
Monitor front door security access. Open door for authorized visitors, students, parents, and staff
Type correspondence, etc.
Prepare agendas, minutes, mailings, memos, and notification for meetings
Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the principal
Copy documents, etc
Use computer for word processing, e-mail, work orders, supply requests, purchase orders, data processing requests, KRONOS corrections, etc
Purchase supplies and assist/maintain budgets and expense reports as assigned
Perform liaison duties for parent organizations
Process all school and U.S. mail
Handle all correspondence, reports, including but not limited to School Improvement Plan, mailings, etc.
Perform all duties necessary to maintain the AESOP Employee Absence Tracking System
Prepare teacher handbook/materials for beginning of school year
Prepare student/parent handbook, and information sheet regarding student rules and regulations, for distribution to student body
Maintain file of all District policies and procedures
Coordinate school opening and closing procedures and reports
Perform any and all other duties as assigned by the School Administration