26 - Educational Secretary / Middle School Principal 511 (2026 - 2027 School Year)

Pueblo School District 60 • Pueblo, CO

2d • Onsite

About The Position

The purpose of the Middle School Principal Secretary is to provide clerical support to the principal and staff; Work closely with complex and confidential files and ensures accuracy in working with school, finance, and student files; Support Middle School staff by performing clerical and technical functions related to program and grant compliance. Handle confidential information and frequent contact with all levels of District employees, parents, the general public, and other outside stakeholders.

Requirements

• High School Diploma or equivalent
• Minimum of five (5) years of applicable experience or equivalent combination of college education and experience
• Typing certificate at the rate of 40 W.P.M.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

• Previous secretarial/clerical experience in Pueblo School District 60.
• Previous experience with budgets, purchase orders, etc.
• Spanish speaking skills
• Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office)

Responsibilities

• Perform general office duties: keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments take messages
• Screen incoming calls and correspondence and refer to appropriate staff for action
• Maintain confidentiality in all aspects of assignments
• Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal
• Maintain all financial records for the school including receipting and deposition of all monies collected to Athletics, Student Activity, and General Fund
• Collect monies for all clubs, industrial education shops, and activities; prepare receipts and prepare bank deposits
• Keep accurate records of club accounts and industrial education shop fees; verify balance each month with District Business Services
• Responsible for duties related to clearing student athletes, verifying eligibility, and entering/updating applicable information records as needed
• Act as liaison between principal, staff, students, and parents
• Use computer for word processing, e-mail, work orders, supply requests, purchase orders, data processing requests, etc.
• Perform all duties related to yearly inventory of supplies and equipment and report changes to Central Administration; receive inventories and distribute books and supplies
• Perform all duties necessary to maintain the District employee absence tracking system
• Reconcile Kronos exceptions, correct time punches, coordinate over-time forms for all staff, and prepare information for principal approval as required
• Perform all duties necessary to maintain the AESOP employee absence tracking system
• Under the direction of the District Nurse, assist in the administering of medications to students as required
• Issue/prepare orders for club sponsors using appropriate forms
• Distribute keys to staff as the principal authorizes and maintain security of the safe
• Perform all duties related to committees, conferences, assemblies, and meetings as assigned by the Principal
• Prepare agendas, minutes, mailings, and notification for meetings
• Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the school administrator(s)
• Copy documents, reports, etc.
• Provide clerical support to other staff as needed
• Purchase supplies and assist with budgets and expense reports as assigned
• Prepare bulletins and newsletters for staff and patrons
• Process and distribute all school and U.S. Mail
• Handle all correspondence and assist with reports, including but not limited to, School Improvement Plan, mailings, etc.
• Assist counselors with facilitating 8th grade continuum
• Prepare teacher handbook/materials for beginning of school year
• Coordinate school opening and closing procedures and reports
• Prepare student handbook, and information sheet regarding student rules and regulations, for distribution to student body
• Maintain file of all District policies and procedures
• Assist with promoting the health and safety of students
• Perform any and all other duties as assigned by the School Administration

Benefits

• Fringe benefits based on PESPA Negotiated Agreement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED