26 - Education Secretary - Middle School Attendance 410 (2026 - 2027 School Year)

Pueblo School District 60•Pueblo, CO

2d•Onsite

About The Position

The purpose of the Middle School Attendance Secretary is to perform secretarial/clerical duties involving the checking, follow-up, and recording of student attendance within established procedures. Performs high level secretarial tasks and administrative assistance to principal and school staff to ensure the successful operation of programs.

Requirements

High School Diploma or equivalent
Three (3) years of secretarial/clerical experience
Typing certificate at the rate of 40 W.P.M.
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

Previous experience in secondary school office
Previous clerical experience in Pueblo City Schools
Spanish speaking skills
Hold a Medication Certification or obtain within three months of appointment (District Health and Wellness office)

Responsibilities

Act as receptionist for school, perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, receive office callers, assist faculty and students at counter, appease irate callers, give routine/established information to callers, act as a resource for individuals inquiring as to attendance areas, make appointments, screen incoming calls and visitors and refer to appropriate staff for action, take messages
Maintain confidentiality in all aspects of assignments
Receive and facilitate complaints and resolutions
Type correspondence and reports
Assist with filing student records i.e. cumulative records, immunizations, attendance records, etc.
Issue return-to-class and excuse authorizations
Perform duties related to hourly or daily attendance following appropriate procedures
Confer with students regarding absences and refer to assistant principal when appropriate
Verify absences with parents/guardian by established procedure
Facilitate the duties of student office aides
Under the direction of the District Nurse, assist in the administering of medications to students as required
Assemble and update student cumulative files; responsible for custody and maintenance of cumulative files; prepare files for student transfer both within and without the district; post data to the cumulative record for incoming students; notify present teachers of transferred grades
Perform all duties related to maintaining/updating student immunization records
Register new students and forward records of past students
Input student data on a daily basis; produce weekly student statistical reports for Pupil Personnel; compile and maintain data for the official pupil count and assist the State Audit; maintain class lists and attendance reports; compile and submit free and reduced lunch applications to Nutrition Services as required
Check out lockers, prepare report cards, process student drops and transfers, data entry for suspensions, and process computer call system
Obtain records from out of district student transfers, ensure correct filing, and notify applicable teachers, administrators, case managers, etc. of special needs, IEP's, grades, 504's etc.
Assist in maintaining inventory of supplies and materials, perform related work as required
Responsible for reports to the Student Records Department as assigned
Prepare survey forms for federally funded programs and other purposes upon request
Set up forms for proper procedure to be used by teacher in aiding first day enrollment and alphabetize enrollment cards
Fill out homework sheets for students in ISE and place in teachers' mail boxes
Assist with promoting the health and safety of students
Assist in coordinating school opening and closing procedures and report as needed
Perform any and all other duties as assigned by the Middle School Administration