26 - Educational Secretary - High School Activities and Athletics (2026 - 2027 School Year)

Pueblo School District 60•Pueblo, CO

2d•Onsite

About The Position

The purpose of the High School Activities and Athletics Secretary is to provide clerical support to and maintain the daily flow of activities in the High School Athletics Office. This role involves working closely with complex and confidential files, ensuring accuracy in school, finance, and student records, and supporting High School staff by performing clerical and technical functions related to program compliance. Responsibilities include maintaining records for activities and athletics, arranging transportation to events, scheduling facility use, and performing a variety of other secretarial duties.

Requirements

High School Diploma or equivalent
Minimum of five (5) years of applicable experience or equivalent combination of college education and experience
Typing certificate at the rate of 40 W.P.M.
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Nice To Haves

Previous secretarial/clerical experience in Pueblo School District 60
Previous experience with budgets, purchase orders, etc.
Spanish speaking skills

Responsibilities

Perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, make appointments take messages
Screen incoming calls and correspondence and refer to appropriate staff for action
Maintain confidentiality in all aspects of assignments
Collect monies for all clubs, industrial education shops, activities, and athletics; Maintain financial records, including reconciling accounts and p-cards, receipting and deposition of all monies collected on a daily basis in accordance with District policies and procedures
Keep accurate records of club accounts and student fees; Use infinite campus as needed to store and update information; verify balances with District Business Services as needed
Process all requirements involved for student athletes enrolling in a sport. This includes ensuring all eligibility requirements, including CHSAA requirements, are met, such as physicals, parental permission, etc.
Coordinate student athletic information and forward information to students, parents, staff, and the business office in a timely manner
Maintain monthly calendar for all activities and athletic events
Facilitate sale of tickets for scheduled events, including dances, student-led events, various fundraising events, etc.
Maintain eligibility lists and rosters for all sports and student activities; distribute and collect athletic registration information
Perform all duties related to student cards
Type and submit daily announcements regarding activities and athletics
Distribute class pictures and student ID cards.
Assist with the allocation of athletic and activities budgets on a yearly basis
Act as liaison between, and build positive relationships with principal, staff, students, and parents, vendors, alumni, and other stakeholders
Prepare agendas, minutes, mailings, memos, certificates, and notification for meetings and upcoming events as needed
Use computer for word processing, e-mail, work orders, supply requests, purchase orders, data processing requests, online purchases, student and athletic records, etc.
Purchase supplies and assist/maintain budgets for all athletic and activities accounts as assigned; make payments to applicable vendors in timely manner; request and monitor budget transfers as needed
Make arrangements for meals, lodging, and transportation for out-of-town travel for activities and athletic events as assigned.
Make arrangements with Accounting Office to increase procurement card limits if needed
Prepare check requests and process requisitions for payment; submit proper invoice with purchase order securing payment.
Perform any and all other duties as assigned by the School Administration