02.EDUCATIONAL ADMIN COORD I (260).001

Arlington Public Schools•Arlington, VA

9h•$50,440 - $91,021•Onsite

About The Position

The Educational Admin Coordinator I serves as the lead administrative support assistant and office manager in an elementary school, or performs paraprofessional administrative support tasks in designated elementary schools. The role relieves the principal of routine administrative tasks and helps ensure the smooth, efficient operation of the school. The incumbent sets daily priorities based on knowledge of the school’s overall functions. Depending on the site, the position may include extensive bookkeeping and financial management responsibilities, paraprofessional administrative support as directed by the principal, and coordination of other administrative support personnel. The work requires extensive use of information technology equipment and software. This is a 1.0 FTE, 12-month (260-day) vacancy at Ashlawn Elementary School, classified as grade G-10. Salary is based on the FY27 salary schedule, with a Grade 10 range of $50,440.00–$91,020.80.

Requirements

High school graduation, including or supplemented by courses in business or office procedures, plus considerable responsible secretarial or administrative support experience, some at the Educational Administrative Assistant level or higher; or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.
Thorough knowledge of public school office procedures, practices, and operations.
Thorough knowledge of the full range of administrative support activities at the assigned school and ability to coordinate, manage, and perform—or quickly learn to perform or manage—many or most assigned essential functions.
Excellent business English, grammar, spelling, and punctuation.
Skill operating computers, peripheral equipment, and software used in Arlington Public Schools.
Ability to serve as personal secretary to a school-based administrator, manage office and school-wide clerical support tasks, and perform school-based financial management tasks if required at the assigned school.
Ability to communicate clearly and concisely, orally and in writing.
Ability to work effectively under minimum supervision.
Ability to exercise tact, good judgment, and initiative.

Nice To Haves

Some post-high-school business office management courses are preferred.

Responsibilities

Perform complex lead administrative support and office management duties for a school-based administrator; plan, initiate, assign, or complete clerical, secretarial, and administrative support activities; participate in developing the master schedule.
Process or oversee timesheets, payroll, and leave documents, ensuring timely and appropriate submission.
Manage the main school office and coordinate school-wide administrative support; oversee, lead, or supervise clerical personnel, assign duties, and review completed work for accuracy and completeness.
When assigned to an elementary school or elementary-level center, maintain or have final secretarial responsibility for school financial records through STARS, including collecting and receipting money, preparing checks, posting receipts and disbursements, reconciling bank statements, and preparing monthly financial statements.
Review outgoing correspondence for format, spelling, punctuation, and grammar before submitting it for the supervisor’s signature.
Maintain personnel folders for professional and support staff.
Coordinate or perform activities to obtain and assign substitute teachers, ensure lesson plans are available, and process substitute time records and payroll.
Compose or reply to correspondence that does not require the supervisor’s personal attention; sign the principal’s name to routine correspondence when appropriate; maintain the principal’s calendar; coordinate and schedule meetings and conferences; make travel arrangements; screen calls and mail; respond to matters at the secretarial level and forward remaining items with relevant background material.
Coordinate building utilization, process rental requests, distribute master keys, and maintain key records.
Coordinate building maintenance and repair requests and process work orders.
Process or coordinate orders for books, teaching supplies, maintenance supplies, and related items; coordinate inventory and storage.
Perform or oversee student record maintenance, registration, withdrawal, transfer, and attendance-recording tasks.
Research and develop material for official school documents; maintain control records for incoming correspondence and action documents; follow up on work in progress to ensure timely responses or action.
Operate computers, related information technology, and other office equipment to produce confidential and general correspondence and perform financial management tasks.
Tabulate and prepare reports, instructional directives, financial and statistical data, handbooks, and community information documents; process State DOE and federally mandated reports, such as OSHA reports.
Serve as receptionist as required; screen visitors and provide general information about school activities to staff, APS central offices, parents, and the public as appropriate.
Attend to sick students when the school nurse aide is absent; dispense medication as assigned; monitor students sent to the office or clinic area.
At some sites, perform STAN, attendance, and student-record tasks usually assigned to EAAs or EASs.
Perform related work as required or assigned.