Education Records Specialist

Youth Villages • Douglasville, GA

11d • Onsite

About The Position

For over 35 years, Youth Villages has transformed the lives of children and families nationwide through innovative, research-based programs focused on preserving and restoring families. As a national leader in children’s mental and behavioral health, we serve more than 47,000 youth, young people, and their families annually across 29 states and Washington, D.C. Our proven treatment models drive long-term success in child welfare, juvenile justice, and mental health systems. At Youth Villages, we do what works — partnering with others to expand our impact and advocate for meaningful, lasting change. We're seeking purpose-driven individuals who are passionate about making a difference. With a dedicated team of more than 5,000 staff, Youth Villages is committed to investing in and supporting our employees by offering opportunities to build a fulfilling career through professional growth, personal development, and a mission that matters— helping children and families live successfully. For more information, please visit www.youthvillages.org
Program Overview: Youth Villages' residential programs in Tennessee and Georgia provide safe, nurturing environments for youth ages 6 to 17 with complex behavioral and mental health challenges. These programs are offered across three types of facilities—secure facilities, open campuses, and group homes—each designed to meet the individual needs of youth exhibiting a range of referral behaviors, including aggression, self-harm, suicidal ideations, and problem sexual behavior. Our residential campuses deliver an intensive treatment program that strikes a unique balance between structure and freedom, all while preparing youth for continued success outside of a residential setting. A key focus is to help each youth step down to the least restrictive treatment option possible by developing the skills they need to thrive in less structured environments through trauma-informed care, clinical interventions, life skills building, and recreation therapy (in selection locations). Most youth also attend fully accredited schools located on our campuses, ensuring their educational progress continues alongside therapeutic support.

Requirements

• High School Diploma or GED (required)
• Experience working with children (required)
• Strong organizational skills and attention to detail
• Excellent written, verbal, and oral skills
• Ability to manage multiple priorities simultaneously
• Basic computer knowledge
• Ability to maintain a flexible schedule
• Applicants must possess a current, valid driver’s license.

Nice To Haves

• Bachelor's degree in Education (preferred)

Responsibilities

• Requests all admission school records (report cards, transcripts, psychological, IEPs, eligibilities, birth certificate, socials, etc.) in order to prepare for enrollment
• Processes all new student records and prepares new student folder
• Prepares all withdrawal school records (report cards, transcripts, psychological, IEPs, eligibilities, birth certificate, socials, etc.) in order to prepare for discharge and transition to public school
• Transfers student records to other schools upon request
• Maintains all student permanent records, prepares records for discharge, and uploads in Evolv
• Maintains parent/guardian contact/address and print/mail/email progress reports and report cards every 4.5 weeks
• Files all progress reports, report cards, records, etc. in student folder
• Prepares for and processes the Full-Time Equivalent (FTE) Report for school district as assigned
• Completes school district enrollment and withdrawal process in the Student Information System (SIS) for students
• Maintains schoolwide grading and attendance program with student admissions and discharges
• Serves as primary contact for school records requests and responds to records requests in a timely manner
• Builds positive rapport with public schools within the area districts to support transitions
• Orders all school supplies
• Maintains current student roster
• Becomes familiar with local school board policies and procedures for Title 1, N&D, and grants
• Supports principal with data collection and reporting for Title 1, N&D, CPI, FTE, RTF Grant, etc.
• Attends professional conferences as deemed necessary for the growth and development of job improvement
• Performs other duties as assigned

Benefits

• Medical, Dental, Prescription Drug Coverage and Vision
• 401(k)
• Time off: 2 week paid vacation (full-time) / 1 week paid vacation (part-time)
• 12 paid sick days per year
• 11 paid holidays
• Paid Parental Leave
• Mileage & Cell Phone Reimbursement (when applicable)
• Tuition reimbursement and licensure supervision
• Growth & development through continuous training
• Clinical and administrative advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED