SHI - Education Project Assistant - Career Pathways

Sealaska Heritage•Juneau, AK

2d•Onsite

About The Position

The Education Project Assistant provides foundational administrative and operational support for Sealaska Heritage Institute’s Culturally Responsive Career Technical Education Pathways grant-funded project. The project serves Alaska Native students across Southeast Alaska with post-secondary planning activities, including dual-enrollment CTE courses, an Indigenous College and Career Fair, post-secondary planning and work readiness, mentorships and internships, and Traditional Games. The assistant supports procurement, travel, and contract workflows, as well as project outreach and participant surveys. This is a full-time, benefited position performed at SHI offices. SHI employees work regular business hours, Monday through Friday, from 8:00 a.m. to 4:30 p.m. Employees may work up to or over 45 hours per week, or additional time as needed for workload demands or special events such as Celebration. The position has no direct reports. Duties and responsibilities may change at any time.

Requirements

High school diploma.
One year of administrative experience or equivalent office experience.
Excellent verbal, written, and interpersonal communication skills.
Ability to work independently and within a team.
Proficiency with computer applications, including word processors, spreadsheets, database software, and online survey applications.
Highly organized, self-motivated, and attentive to details.
Knowledge of Alaska Native cultures.
May require driving a company vehicle.

Responsibilities

Organize and maintain documents, supplies, and inventory.
Track data and prepare initial purchase and reimbursement forms (PRFs).
Initiate communication regarding travel logistics and support meeting scheduling.
File and manage program documentation.
Assist with administering pre- and post-surveys and ensure their timely completion by project participants.
Assist with project outreach to encourage participation.
Organize and prioritize large volumes of information, incoming inquiries, and phone calls.
Schedule and organize complex activities, including meetings, conferences, and department activities.
Perform other duties as assigned.