EDUCATION AND TRAINING SPECIALIST - 43004728

State of Florida•TALLAHASSEE, FL

13d•Onsite

About The Position

This position has responsibilities involving procedures adopted by the Department and Division. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Division of Accounting and Auditing. This position supports the Division’s effort to accomplish the Chief Financial Officer’s (CFO) constitutional and statutory duties. This includes ensuring that financial and accounting related education is provided to all agencies within the guidelines of generally accepted accounting principles (GAAP), generally accepted auditing standards (GAAS), or other comprehensive basis of accounting. This includes training on the State’s Accounting system(s). This position exercises independent judgment in assisting in the formulation of policies for statewide accounting and auditing functions. Provide education as required on the state’s accounting system, best practices in contract and grant management and that are aligned with the Division’s goals for users within the Department of Financial Services and all agencies. This includes teaching accountants and auditors to process business events (accounting transactions) in accordance with defined policies and procedures and GAAP; researching and analyzing accounting literature, pronouncements, theories and concepts for inclusion in educational materials and ensuring these are communicated to users; making recommendations to management on additional educational requirements to ensure the state goal of an enterprise concept is met; and creating and editing educational materials and user manuals. Provide agency accounting personnel support. This includes promptly and accurately responding to email and telephone inquiries; and scheduling, hosting, and preparing for dedicated agency learning sessions. Conducting and Analyzing training needs using needs assessments, surveys, and focus groups. This also includes preparing and reviewing operational reports and schedules to ensure accuracy and efficiency of office processes and tracking and reporting performance metrics. Support Division specific projects (e.g., implementation of new accounting policies, changes to financial management applications). This includes facilitating meetings and workshops, creating project materials (e.g., design documents, communication plans), and researching and testing business process systems and solutions. Assist with the maintenance of the Learning Management System (LMS) data which includes adding and updating courses, roles, classes, locations, student and manager profiles, instructors, registering students, class reminder emails, printing class rosters, printing student certificates and related LMS data. Performs other duties as assigned.

Requirements

High school diploma or equivalent is required.
Competent public speaking skills.
Knowledge of the principles and techniques of effective communication.
Knowledge of the principles, methods and techniques of training or instruction.
Ability to prepare a variety of written training materials such as lesson plans, curricula, performance evaluations or reports.
Effective training skills in various delivery methods.
Excellent verbal and written communication skills.
Project management experience.
Ability to utilize problem-solving techniques.
Ability to effectively work independently with little supervision.
Ability to work within a team environment.
Security background check, including fingerprint as a condition of employment.

Nice To Haves

Bachelor’s degree from an accredited college or university.
Two (2) or more years of professional accounting or auditing experience, to include knowledge of Generally Accepted Accounting Principles (GAAP).
One (1) or more years of experience in public speaking and/or developing and conducting instructor-led training.
Experience conducting training in various delivery methods.
One (1) or more years of instruction delivery.
Ability to plan, organize, and coordinate work assignments.
Proficient experience with Microsoft Office (Word, Excel, and PowerPoint).
One (1) or more years of experience working with Microsoft PowerPoint creating presentations.
Two (2) or more years of contract management experience.
One (1) year of experience of working with curriculum design.
One (1) year of experience of working with Learning Management Systems.
Two (2) or more years of Florida Accounting and Information Resource (FLAIR) experience.

Responsibilities

Provide education as required on the state’s accounting system, best practices in contract and grant management and that are aligned with the Division’s goals for users within the Department of Financial Services and all agencies.
Teach accountants and auditors to process business events (accounting transactions) in accordance with defined policies and procedures and GAAP.
Research and analyze accounting literature, pronouncements, theories and concepts for inclusion in educational materials and ensuring these are communicated to users.
Make recommendations to management on additional educational requirements to ensure the state goal of an enterprise concept is met.
Create and edit educational materials and user manuals.
Provide agency accounting personnel support by responding to email and telephone inquiries.
Schedule, host, and prepare for dedicated agency learning sessions.
Conduct and analyze training needs using needs assessments, surveys, and focus groups.
Prepare and review operational reports and schedules to ensure accuracy and efficiency of office processes.
Track and report performance metrics.
Support Division specific projects (e.g., implementation of new accounting policies, changes to financial management applications).
Facilitate meetings and workshops for projects.
Create project materials (e.g., design documents, communication plans).
Research and test business process systems and solutions.
Assist with the maintenance of the Learning Management System (LMS) data, including adding and updating courses, roles, classes, locations, student and manager profiles, instructors, registering students, sending class reminder emails, printing class rosters, printing student certificates, and related LMS data.
Perform other duties as assigned.