Sample Assistant
About The Position
Exemplar Luxury Group is seeking an organized, proactive, and detail-oriented Editorial Sample Assistant to oversee the end-to-end lifecycle and physical management of sample inventory. The role maintains an organized sample closet, tracks samples for photo shoots, and handles receiving, packing, lifting, and delivering shipments across teams. The assistant serves as a liaison to external vendors and brand partners, coordinating arrivals, resolving shipment discrepancies, and facilitating timely returns. Working with styling teams, Product Supervisors, and logistics personnel, the role supports workflows from initial receipt through final return.
Requirements
- Bachelor of Arts or Bachelor of Science degree.
- Keen attention to detail, strong organizational skills, and an interest in documentation and process.
- Proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Excel, Word).
- Team-oriented approach, self-confidence, assertiveness, and personal motivation.
- Ability to multitask and manage multiple projects with concurrent deadlines.
- Ability to respond positively and urgently to challenging work and deadlines.
- Positive attitude and ability to manage repetitive work.
- Ability to work as part of a team in a fast-paced, proactive environment with a collegial, partnership-oriented approach.
- Passion for product and commitment to exceeding internal and external customer expectations.
- Ability to repeatedly lift and maneuver trunks and boxes weighing up to 50 pounds.
Nice To Haves
- Prior internship or work experience in retail, a photo studio, a sample closet, or inventory control.
- Familiarity with inventory management software, warehouse management systems, or sample tracking tools.
Responsibilities
- Organize and maintain the sample closet, arranging inventory by shoot schedule, category, or other configurations as directed.
- Unpack incoming shipments, pack outbound returns, and lift, move, and deliver trunks and boxes to receiving teams and studio spaces.
- Track sample movement by checking products in on arrival, checking them out for photo shoots, and auditing items upon return.
- Inspect incoming samples against purchase orders for accuracy and condition, and report defects or discrepancies to Product Supervisors.
- Prepare and stage samples for onsite and offsite photo shoots, pack mobile trunks, organize wardrobe by shoot date or type, and assist styling teams with in-store inventory pulls.
- Process sample returns to vendors and fulfillment centers, prepare tracking documentation, and follow up on pending shipments.
- Coordinate sample arrivals with external vendors and brand partners, request missing items, resolve shipment discrepancies, and streamline return logistics.
- Support Product Supervisors and Managers with special projects, administrative tasks, and daily studio operations.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Basic life insurance
- Supplemental life insurance
- Disability insurance
- Additional voluntary benefits, including critical illness, hospital, and accident insurance
- Employee discount
- Career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
