ECVC & IP Event Coordinator

Lowenstein Sandler•San Francisco, CA

8d•Hybrid

About The Position

Lowenstein Sandler is a sophisticated law firm with over 400 lawyers and 300 business services professionals across multiple US offices. We are seeking candidates who value a collaborative, entrepreneurial culture that prioritizes clients, colleagues, and communities. The firm is committed to career development and fostering a diverse and inclusive workplace, offering numerous programs for personal and professional growth. This role is part of the business services group and requires professionals who share these values. The ECVC & IP Event Coordinator will support the planning and execution of client events and business development initiatives for the firm’s West Coast offices, working closely with the broader ECVC & IP Events team. This position blends hands-on event coordination with strategic business development support to enhance client engagement, increase market visibility, and aid attorney relationship-building. The role is based in San Francisco with hybrid remote work opportunities and occasional travel to the Palo Alto office. It requires regular on-site presence at events in the Bay Area (Palo Alto and San Francisco) and may involve occasional evening commitments.

Requirements

Minimum 2 years’ experience in event planning, marketing, or business development experience (professional services or law firm experience preferred).
Bachelor’s degree preferred.
Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills, along with strong interpersonal abilities.
Ability to work confidently and professionally with attorneys, clients, executives, and external partners.
Experience with CRM systems and event management platforms is a plus.
Highly detail-oriented with strong execution and follow-through skills.
Strategic thinker with an interest in business development and client engagement.
Proven ability to build relationships with a client-service mindset.
Adaptable, proactive, and solutions-oriented approach to problem-solving.
Ability to work both independently and collaboratively across teams.
Willingness to maintain regular on-site presence for events across the Bay Area.
Flexibility to travel locally and work early mornings or evenings as needed.

Nice To Haves

Professional services or law firm experience preferred.
Experience with CRM systems and event management platforms.

Responsibilities

Coordinate a wide range of events, including client programs, panels, networking receptions, and dinners.
Handle event logistics from concept through post-event follow-up, including venue sourcing, vendor coordination, run-of-show development, and on-site execution.
Create and manage event timelines, budgets, and checklists.
Coordinate across internal teams (IT, Office Services, Marketing, Reception, etc.).
Attend and manage events on-site, ensuring seamless execution and a high-quality client experience.
Manage list and invite process, including creating and sending invites on behalf of attorneys, creating searches, running reports, and updating the firm’s CRM system.
Research and update contact information as needed.
Coordinate with attorneys and administrative staff to obtain lists and send invites.
Manage multiple projects simultaneously with precision and attention to detail.
Coordinate with building security and firm staff.
Maintain stock and equipment in an organized manner.
Coordinate ordering of event supplies.
Collaborate with Business Development team and attorneys to align events with client targeting.
Assist with identifying target audiences and building strategic invite lists using CRM tools.
Support development of event-related marketing materials (invitations, follow-ups, collateral).
Track and report on event attendance, client engagement, and follow-up opportunities.
Assist with post-event follow-up, including coordinating outreach and identifying business opportunities.
Conduct light research on clients, industries, and prospects to support event strategy.
Brainstorm ideas for new event formats that enhance market presence.