ECVC & IP Event Coordinator

Lowenstein Sandler•San Francisco, CA

1d•$75,000 - $85,000•Hybrid

About The Position

Under the guidance of the ECVC & IP Event Manager, this position supports the planning and execution of client events and business development initiatives for the firm’s West Coast offices, while collaborating closely with the broader ECVC & IP Events team across offices. This role combines hands-on event coordination with strategic business development support to enhance client engagement, strengthen market visibility, and support attorney relationship-building efforts. This position is San Francisco based with occasional travel to our Palo Alto office for events and will offer a hybrid remote work opportunity. This position requires regular on-site presence at events throughout the Bay Area, including Palo Alto and San Francisco, with occasional evening commitments.

Requirements

Minimum 2 years’ experience in event planning, marketing, or business development experience (professional services or law firm experience preferred)
Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills, along with strong interpersonal abilities
Ability to work confidently and professionally with attorneys, clients, executives, and external partners
Highly detail-oriented with strong execution and follow-through skills
Strategic thinker with an interest in business development and client engagement
Proven ability to build relationships with a client-service mindset
Adaptable, proactive, and solutions-oriented approach to problem-solving
Ability to work both independently and collaboratively across teams
Willingness to maintain regular on-site presence for events across the Bay Area
Flexibility to travel locally and work early mornings or evenings as needed
Working knowledge of CRM and event management software

Nice To Haves

Bachelor’s degree preferred
Experience with CRM systems and event management platforms is a plus

Responsibilities

Coordinate a wide range of events, including client programs, panels, networking receptions, and dinners
Handle event logistics from concept through post-event follow-up, including: Venue sourcing (internal and external), Vendor coordination (catering, A/V, rentals, etc.), Run-of-show development and on-site execution
Create and manage event timelines, budgets, and checklists
Coordinate across internal teams (IT, Office Services, Marketing, Reception, etc.)
Attend and manage events on-site, ensuring seamless execution and high-quality client experience
List and invite management, including but not limited to: Creating and sending invites out on behalf of key attorneys to dinners and events; Create searches, run reports and update information in firm’s CRM system; Research and update contact information as needed; Coordinate with attorneys and admins to obtain lists and send invites.
Manage multiple projects simultaneously with precision and attention to detail
Coordinate with building security and firm staff as needed
Keep and maintain stock and equipment in an organized manner
Coordinate ordering of event supplies
Collaborate with Business Development team and attorneys to align events with client targeting
Assist with identifying target audiences and building strategic invite lists using CRM tools
Support development of event-related marketing materials (invitations, follow-ups, collateral)
Track and report on event attendance, client engagement and follow-up opportunities
Assist with post-event follow-up, including coordinating outreach and identifying business opportunities
Conduct light research on clients, industries, and prospects to support event strategy
Brainstorm ideas for new event formats that enhance market presence