Event Coordinator

Freeman•Philadelphia, TX

3d•Hybrid

About The Position

The Event Coordinator (EC) will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. This role supports our Events Team. It is eligible to work a hybrid schedule, typically working 2-3 days per week in office and/or at show site based out of one of the following locations: Dallas, TX Philadelphia, PA Fort Wayne, IN Detroit, MI

Requirements

Bachelors degree or equivalent experience
Background in event coordination or similar, preferably 2+ years of experience
Must be self-motivated, highly organized and articulate
Willingness to travel (including potential evening, weekend and holiday work)
Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares
Ability to work efficiently in a fast-paced, high-growth environment with a strong attention to detail
Motivated, positive attitude, and results-oriented
A strong teamwork ethic; must have the ability to work both independently and as part of a larger team
Excellent written, verbal and interpersonal communication skills

Responsibilities

Assist in planning and executing client events, directly supporting the Project Team, Lead Producer and Account Director
Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc.
Coordinate, manage and distribute all internal planning and tracking documents, including project timelines, meeting action items, etc.
Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success
Capture detailed notes from internal and client project meetings, and follow up with recaps and action items
Support database management as assigned (vendor, venue, contractors)
Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms
Develop a mastery of all company tools and processes
Support with budget development for assigned areas
Support the Project Team and Account Director with team communications as needed
Support events team in fostering a positive relationship internally and with external clients
Travel to and onsite execution of specific events as needed