Early Careers Talent Administrator & Coordinator - US, Canada (Remote)

Wilson HR • HCG US MA Remote, MA

2d • Remote

About The Position

Wilson is seeking a motivated, highly organized Early Careers Talent Administrator & Coordinator to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. The Early Careers Talent Administrator & Coordinator partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.

Requirements

• 2-5 years in program coordination, events, recruiting operations, or a similar function
• Strong organizational and execution skills with high attention to detail
• Experience managing complex scheduling and logistics
• Confident, professional communicator with client-facing experience
• Proven ability to support large, dynamic populations such as students and cohorts
• Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability
• High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador
• Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events

Nice To Haves

• Experience with GoodTime or similar scheduling platforms
• Experience with early talent, campus, or L&D programs
• Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems

Responsibilities

• Own end-to-end program logistics, including scheduling, room booking, catering, and calendars
• Coordinate and execute on-site programming such as orientation, L&D sessions, and events
• Serve as the primary point of contact for interns, co-ops, and program participants
• Act as the face of the program, ensuring a polished, high-touch experience
• Maintain trackers, communications, and program documentation
• Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
• Troubleshoot issues in real time and ensure seamless execution across all touchpoints
• Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
• Ensure accuracy, efficiency, and a seamless scheduling experience for candidates and internal partners
• Partner with recruiters and program leads to optimize scheduling workflows and capacity

Benefits

• Unlimited paid time off (known as MyTime)
• regional holidays
• the opportunity to work from home
• A comprehensive benefits package based on region that includes medical, dental, vision, disability and life insurance, and retirement savings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed