E-Filing and Docketing Specialist
About The Position
As a member of the Attorney Resource Center (ARC), the E-Filing and Docketing Specialist provides firm-wide critical date management and court and administrative agency filing support to attorneys. The specialist works collaboratively in a team-oriented environment to deliver service to internal and external clients. The position is expected to work 10:00 AM to 7:00 PM, Monday through Friday, local time in the employee's work location. The role operates in a clerical office setting and routinely uses standard office equipment. It is sedentary work involving sitting most of the time, with walking and standing often necessary and the ability to move objects up to 10 pounds. The stated hourly salary ranges are $36.54–$43.30 for the City of Los Angeles and $40.40–$45.20 for the City of San Francisco. Fox Rothschild states that it is not obligated to provide sponsorship; applicants must be authorized to work in the United States on a full-time basis now and in the future.
Requirements
- At least five years of related experience at a law firm or in a legal or corporate department is preferred.
- Previous paralegal experience, including extensive experience with state and federal court filings, drafting pleadings and discovery, and document review.
- Advanced working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Working knowledge of federal and state court rules, electronic filing processes and procedures such as PACER and File and Serve, related agency filings, and docketing.
- Proficiency with legal terminology and experience in related practice areas.
- Ability to manage multiple priorities in a fast-paced, high-pressure, deadline-driven, detail-oriented environment, using judgment, initiative, decision-making, and independent work skills.
- Ability to gather and summarize information to complete tasks.
- Ability to adapt to different substantive and individual styles and administrative tasks across a variety of practice areas.
- Proficiency with office equipment, including a personal computer, copier, telephone, and transcription equipment.
- Keyboarding speed of at least 60 words per minute.
- Excellent verbal and written communication skills and interpersonal skills for handling sensitive and confidential situations.
- Professional demeanor and appearance, including poise, tact, and diplomacy.
- Ability to maintain confidentiality and provide outstanding service to internal and external clients and contacts.
- Applicants must be authorized to work in the United States on a full-time basis now and in the future.
Nice To Haves
- Associate's degree preferred; a bachelor's degree is a plus. Applicable work experience may be considered in lieu of a degree.
Responsibilities
- Review correspondence, pleadings, discovery, filings, deposition notices, and other documents to identify relevant deadlines.
- Research inquiries from legal and administrative staff about deadlines.
- Accurately docket client-specific actions, perform daily calendaring database entry, and follow case team preferences and firm and department standards.
- Review electronic filing receipts from all platforms and outlets, update systems, save receipts in the designated document management location, and distribute them to case team members.
- Prioritize and process requests from attorneys, paralegals, and Client Service Specialists to docket litigation deadlines for active matters.
- Oversee the setup and maintenance of case files.
- Follow firm policies, procedures, standards, and guidelines and maintain confidentiality.
- Perform federal, state, appellate, and administrative electronic filings.
- Research and respond to inquiries about court and administrative rules, electronic filing procedures, and related matters.
- Review documents before service and filing to confirm formatting, filing fees, required copies, and other filing logistics.
- Prioritize and process electronic filing requests from case team members.
- Scan, save, and copy court documents as required.
- Coordinate with nationwide outside service-of-process vendors and follow up through receipt and processing of completed proofs of service.
- Retrieve documents from court websites and work with outside vendors to retrieve state and federal court documents.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
