DWM Records Manager (Office of Procurement)

City of Atlanta•Atlanta, GA

2d•$68,156 - $90,988

About The Position

The Records Manager is responsible for ensuring systematic control of the Department of Watershed Management’s records from their creation to final disposition in accordance with all applicable legal, operational, technical, and historical requirements in a cost-effective manner. Leads process improvement efforts using data-driven methods to enhance overall quality and compliance. Collaborate effectively with internal divisions, maintaining strong communication regarding open records requests, records retention, and compliance.

Requirements

Knowledge of physical and electronic records management systems and practices
Experience with document imaging and digitization processes
Proficiency in data management and archival software
Strong understanding of relevant laws, compliance and regulations
Excellent time management, organizational and analytical skills
Ability to handle confidential and sensitive information responsibly
Strong communication and interpersonal skills
Ability to develop and implement effective recordkeeping systems
Proficiency in Microsoft Office Suite
Strong problem-solving and critical thinking skills
Ability to work independently and collaboratively
Bachelor’s degree in business/public administration or related field
Three (3) years of records management of archiving experience; or any equivalent combination of education, training and experience this provides the requisite knowledge, skills and abilities for this job (an additional 4 years of work experience can substitute for the required degree)

Nice To Haves

Three (3) plus years of records management experience

Responsibilities

Develop and implement records management policies and procedures
Ensure records compliance with legal, regulatory, and department’s requirements
Oversee the storage, cataloging, and retrieval of records
Collaborate with IT staff to manage digital records systems
Conduct regular audits of records management processes
Train staff on Records Management and Open Records Requests (ORRs) procedures
Manage and oversee the lifecycle of records, from creation to disposal
Coordinate with various departments to ensure records are maintained accurately
Establish and maintain a records retention schedule
Handle sensitive or confidential records with utmost discretion
Develop strategies for disaster recovery and risk management related to records
Provide support for information governance initiatives
Maintain metadata for records to facilitate easy retrieval
Ensure the security and integrity of records through quality checks
Serves as the primary point of contact for all open records requests (ORRs)
Coordinates with legal counsel to review sensitive or exempt information for ORRs
Enhances organizational transparency and accountability
May supervise, direct and evaluate assigned staff, handling employee concerns and problems, directing work, scheduling, and counseling, disciplining and completing employee performance appraisals
May perform other duties as assigned