Manager of Procurement
About The Position
Under the general supervision and direction of Vice President of Finance, develops and executes the purchasing & inventory strategy for the affiliate. This role is responsible for developing and executing sourcing strategies to achieve the most effective purchasing actions and cost control. It manages the activities of purchasing, including research, evaluation, acquisition, and logistics of materials, parts, supplies, and printing services for the organization. The goal is to ensure the organization's supply needs are procured at the optimal price and delivery schedule while maintaining the lowest possible inventory levels. The Manager directs the team in bid solicitation, negotiates and maintains local contracts, coordinates the purchase of medical and office equipment, and provides budgetary and cost analysis to the leadership team. This role manages the purchasing department and contributes to the team effort of the organization, ensuring quality care and services for clients and achievement of mission goals.
Requirements
- BA/BS degree or equivalent.
- Working knowledge of multiple requisitions, purchase orders, inventory management and accounts payable systems.
- Experience implementing new procurements, requisitions, and inventory management software systems.
- Strong inventory management skills including cycle counting
- Working knowledge of accounting and finance reporting
- Working knowledge of accounts payable functions
- Working knowledge of Epic
- Excellent verbal and written communication skills
- Strong leadership skills; effective change manager and commitment to process improvement.
- Five+ years of accounts payable experience
- Ten years+ of purchasing experience
- Five years + supervisory experience
- Strong computer skills
- Inventory software experience
- Current driver’s license and proof of insurance.
Nice To Haves
- Masters degree preferred.
- Slingshot software experience is preferred.
Responsibilities
- Determines overall purchasing philosophy and develops sourcing strategies to achieve the most efficient and cost effective solutions for the organization.
- Evaluates and analyzes vendors, products, processes and procedures to ensure cost and performance standards are achieved. Maintains relationship with vendors and develops new sources and vendor relationships as appropriate.
- Manage the end-to-end vendor lifecycle, including sourcing, negotiation, onboarding, and performance management (if necessary).
- Oversees the process for obtaining supplies, services, and equipment by directing procurement and contractual services.
- Establishes maximum inventory levels and reorder quantities; reviewing supply requisitions for authorization and/or unusual usage; conferring with vendors.
- Evaluates purchasing & accounts payable software to make improvements or system change recommendations.
- Assists affiliate in establishing formulary and performing financial analysis by maintaining current and accurate file of contraceptive supply prices and inventory turns; monitors affiliate contraceptive usage trends; develops strategies for purchasing and inventory decisions; collaborates to formulate and administer contraceptive strategies.
- Maintains quality of supplies, discussing defective or unacceptable goods, equipment with users, vendors and others; determining source of trouble; resolving disputes.
- Assists VP of Finance in compliance or regulatory issues regarding purchase registration, use, and cost of special regulatory priced products.
- Applies regulatory and legal requirements to the purchasing function, such as ensuring that vendors exclude debarred individuals or entities, as required under our federally funded contracts.
- Prepares procurement and usage reports by collecting and analyzing cost, quality, user, vendor, and other information.
- Works with various departments to procure necessary items for new locations and evaluates disposition of items in exiting locations.
- Coordinates between equipment vendors, and various departments to ensure space, equipment, and delivery/pickup timing are in synch.
- Coordinates with the organization’s leadership to provide products to support organization operations; serves as resource regarding inventory acquisition and management.
- Handle accounts payable responsibilities for procurement in tandem with Finance.
- Adheres to the PPGR code of conduct and all policies, procedures and protocols.
- Demonstrates and maintains a high degree of professionalism.
- Takes action to support the affiliate’s commitment to equity, diversity and inclusion.
- Supports and acts in accordance with the PPGR customer service standards.
- Values continuous learning and seeks ongoing training and development.
Benefits
- Healthcare: Approximately $100 per pay period
- Life Insurance: Equal to one year’s salary up to $100,000
- Paid Parental Leave: 8 weeks of full salary after the event (birth or adoption)
- Retirement plan with up to 6% contribution after 1 year of employment
- Vision: Approximately $4 per pay period
- Dental: Approximately $5 per pay period
- Mail in pharmacy benefits
- $200 well-being reward
- Aflac: Short-Term Disability, Accident Policy and Hospitalization Policy
- Life Insurance up to $100,000
- Generous Paid Time Off: 5 Sick Days, 12 Vacation Days, 7 Care For You Days and 11 Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Manager
