DSD Assistant

PACS Group•San Diego, CA

About The Position

The DSD Assistant supports the DSD with employee orientation, in-service education, recordkeeping, safety coordination, and related administrative functions. The role also involves maintaining supplies, assisting with HR and payroll duties as needed, participating in facility surveys, recording incidents and accidents, and communicating courteously with facility personnel, residents, and the public. The position has no supervisory responsibilities and may include other duties assigned by the supervisor, DON, or Administrator.

Requirements

High school diploma or GED.
Exceptional communication and customer service skills.
Ability to read and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers and employees.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and interpret written, oral, diagrammed, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to occasionally lift or move up to 25 pounds.
Ability to assist with resident evacuation during emergencies when necessary.

Responsibilities

Follow schedules and instructions from the supervisor and established policies and procedures.
Assist with organizing new-employee orientation, including topics such as the facility’s philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures.
Assist the DSD with scheduling and organizing in-service education programs.
Maintain required department and employee records, including orientation and in-service attendance records.
Enter information into computer systems and ensure in-services are scheduled promptly and posted in designated areas.
Assist with coordinating the safety program and scheduling pre-employment and current-employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills.
Communicate courteously with facility personnel, residents, and the public, and promote good public relations on behalf of the facility.
Advertise available facility positions as requested and respond to questions and requests for information.
Maintain supplies inventory, determine supply needs, place and expedite orders, and verify receipt of supplies.
Assist with HR and payroll duties as needed.
Participate in facility surveys and maintain good working relationships with personnel across departments.
Assist in recording incidents and accidents, and file records according to established policies and procedures.
Protect residents’ protected health information and promptly report suspected or known disclosure violations to the Administrator.
Maintain regular attendance and dependability; contribute to team efforts and perform other assigned duties.