DSD Assistant - FT

PACS•San Diego, CA

3d•$25 - $28

About The Position

The DSD Assistant supports the DSD and facility operations by organizing employee orientation and in-service education, maintaining training and department records, entering information into computer systems, and coordinating safety-related activities. The role also provides clerical and administrative support, including maintaining supplies, assisting with HR and payroll duties as needed, participating in facility surveys, and recording incidents and accidents. The position has no supervisory responsibilities and performs other duties as assigned by the supervisor, DON, or Administrator. The employee must communicate courteously with facility personnel, residents, and the public, maintain good public relations, and protect residents’ health information. The role requires clerical and computer knowledge, strong communication and customer-service skills, and the ability to perform routine office work. The employee may occasionally lift or move up to 25 pounds and may be required to assist with resident evacuation during emergencies. The work environment typically has low to moderate noise.

Requirements

High school diploma or GED.
Exceptional communication and customer service skills.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to present information effectively and respond to questions from managers and employees.
Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems in situations with limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to occasionally lift or move up to 25 pounds.
Ability to sit, stand, walk, talk, read, or hear as required by the job.
May be necessary to assist in evacuating residents during emergency situations.

Responsibilities

Receive and follow schedules and instructions from the supervisor and established policies and procedures.
Assist in organizing new employee orientation, including training on care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Assist the DSD with scheduling and organizing in-service education programs.
Maintain required records, including current orientation and in-service attendance records for each employee.
Enter information into computer systems and maintain department records in a complete and orderly manner.
Ensure in-services are scheduled on time and posted in designated areas.
Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills.
Communicate courteously and cooperatively with facility personnel, residents, and the public, and promote good public relations on behalf of the facility.
Advertise available facility positions as requested and provide information by responding to questions and requests.
Maintain supplies inventory, anticipate supply needs, place and expedite orders, and verify receipt of supplies.
Assist with HR and payroll duties as needed.
Participate in facility surveys and develop and maintain good working relationships with interdepartmental personnel and other facility departments.
Assist in recording incidents and accidents and file records according to established policies and procedures.
Protect residents’ protected health information and promptly report suspected or known disclosure violations to the Administrator.
Attend work regularly and dependably and contribute to team efforts by completing related duties.
Perform other duties as assigned by the supervisor, DON, or Administrator.