DRE Assistant (In Office)

First American•Roseville, CA

4d•$20 - $27•Onsite

About The Position

The DRE Assistant supports the Subdivision Services DRE team in obtaining California Department of Real Estate (DRE) Final Public Reports for subdivision projects. The position assists with preparing, organizing, submitting, and tracking documentation required by the DRE and other regulatory agencies. Under the supervision of the Department Manager, the DRE Assistant helps ensure projects are processed efficiently, accurately, and in accordance with company standards, client expectations, and regulatory requirements. The role is in office and includes maintaining project files, requesting supporting materials, assisting with application preparation, assembling and submitting documentation as directed by a DRE Processor, and supporting public report distribution and department workflow. The assistant is also expected to stay informed about procedural changes, communicate potential issues to management, participate in assigned training, and support team members and client projects.

Requirements

High school diploma or equivalent.
Real estate or related experience.
Strong organizational and administrative skills.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and PDF management software.
Excellent verbal and written communication skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and commitment to accuracy.
Ability to work effectively in a team-oriented environment.
Strong organizational and time-management skills.
Ability to prioritize workload and meet deadlines in a fast-paced environment.
Professional and client-focused approach to service.
Effective problem-solving and decision-making abilities.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong interpersonal skills and a collaborative work style.
Commitment to continuous learning and professional development.

Nice To Haves

Experience in subdivision processing, real estate, title, escrow, land development, regulatory compliance, or related fields.
Familiarity with California Department of Real Estate procedures, applications, and public report requirements.
Experience handling regulatory filings and document management systems.

Responsibilities

Establish, organize, and maintain project files according to departmental procedures and processor direction.
Request agency letters, reports, and supporting documentation required for DRE applications and public report processing.
Assist in preparing DRE application forms and supporting documentation, excluding management documents and budgets.
Organize, assemble, copy, scan, and prepare application packages, responses, and supporting documentation for submission to regulatory agencies as provided by or directed by the DRE Processor.
Follow department policies, procedures, and quality standards.
Stay informed about new DRE regulations, policies, forms, and procedural changes affecting subdivision processing.
Promptly communicate potential issues, delays, or concerns to management to support problem-solving and client satisfaction.
Assist with distributing public reports upon issuance and support department workflow to meet client deadlines and schedules.
Support company and subdivision manager policies, programs, and objectives.
Participate in assigned training programs, seminars, and continuing education opportunities.
Assist in mentoring and supporting team members.
Perform additional duties and special projects as needed to complete client projects successfully and on time.