DPS Administrative Services Manager

The Ohio State University • Columbus, OH

1d • Onsite

About The Position

This position is responsible for the oversight and coordination of the Administrative Services unit for the Department of Public Safety which includes supervising DPS Administrative unit staff, coordinating various processes within DPS, providing administrative support to the Public Safety Director and the DPS division directors, addressing building space issues and ensuring fiscal functions of the department are properly completed.

This position has responsibility for coordinating and supervising the work activities of other DPS Administrative Services staff which includes approving time off requests and approving payroll for DPS Administrative staff and serves as their backup as needed. This position also provides oversight to various DPS processes including obtaining signatures for contracts and entering them into the portal, coordinating requests for the use of pyrotechnics on campus, coordinating activities in preparation of the department’s Monthly Scorecard and preparing BOT talking points.

This position supports the Public Safey Director by maintaining mailing lists for constituent groups and coordinating meetings and keeping minutes. It also serves on committees and leads special projects as assigned by the Public Safety Director and provides regular updates and represents the Public Safety Director in meetings with division directors as needed.

Addresses infrastructure issues by working with PARE to resolve building space issues and making recommendations regarding space allocation issues. Facilitates furniture requests, coordinates with the building coordinator to ensure facility issues are addressed appropriately and works with OTDI to install technology upgrades.

Has responsibility for coordinating fiscal activities within DPS including managing department travel requests, maintaining the DPS P-card and ensuring department compliance with university internal controls. This position also maintains supplies and coordinates repair requests as well as maintains the vehicle replacement list and coordinates purchase of new vehicles with TTM and Fiscal.

Requirements

• Bachelor’s degree in business management or related field required.
• Demonstrated business experience in an administrative capacity is required.
• Supervisory experience required.
• Proficient in PowerPoint, Excel and Word required.
• Strong communication skills
• Ability to work in a team oriented environment.

Nice To Haves

• Knowledge of University policies, procedures and financial and procurement systems strongly desired.

Responsibilities

• Oversight and coordination of the Administrative Services unit for the Department of Public Safety
• Supervising DPS Administrative unit staff
• Coordinating various processes within DPS
• Providing administrative support to the Public Safety Director and the DPS division directors
• Addressing building space issues
• Ensuring fiscal functions of the department are properly completed
• Coordinating and supervising the work activities of other DPS Administrative Services staff
• Approving time off requests and approving payroll for DPS Administrative staff
• Serving as backup for DPS Administrative Services staff as needed
• Providing oversight to various DPS processes including obtaining signatures for contracts and entering them into the portal
• Coordinating requests for the use of pyrotechnics on campus
• Coordinating activities in preparation of the department’s Monthly Scorecard
• Preparing BOT talking points
• Maintaining mailing lists for constituent groups
• Coordinating meetings and keeping minutes for the Public Safety Director
• Serving on committees and leading special projects as assigned by the Public Safety Director
• Providing regular updates and representing the Public Safety Director in meetings with division directors as needed
• Working with PARE to resolve building space issues and making recommendations regarding space allocation issues
• Facilitating furniture requests
• Coordinating with the building coordinator to ensure facility issues are addressed appropriately
• Working with OTDI to install technology upgrades
• Coordinating fiscal activities within DPS
• Managing department travel requests
• Maintaining the DPS P-card
• Ensuring department compliance with university internal controls
• Maintaining supplies
• Coordinating repair requests
• Maintaining the vehicle replacement list
• Coordinating purchase of new vehicles with TTM and Fiscal

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level