ADMINISTRATIVE SERVICES MANAGER-SES - 48004016

State of Florida•TALLAHASSEE, FL

5d•$4,833 - $7,917•Onsite

About The Position

This position performs bureau comparable level work under the direction of the Deputy Director of Vocational Rehabilitation, responsible for managing the Administrative Services Section, Office of the Director, Division of Vocational Rehabilitation (DVR) to improve management capabilities and operational procedures. Manages and provides supervision and guidance to the professional staff responsible for the activities within the Communications Team, the Florida Rehabilitation Council, Learning Development Team and Policy Team. Develops and implements operational and administrative goals and objectives relevant to the division's programs. Responsible for actions taken by all offices within the Division of Vocational Rehabilitation. Plans and directs the Division’s strategic planning, operational and administrative activities.

Requirements

Knowledge of the public vocational rehabilitation program and the federal regulations that govern the program.
Ability to determine work priorities and manage and guide professional staff.
Ability to communicate effectively with internal work associates and external partners.
Ability to foster & maintain a healthy, positive work environment, treating others with trust and respect.
Ability to establish and maintain effective and cooperative working relationships with others.
Ability to be productive under tight timeframes, balance multiple and competing priorities and maintain goal.
Ability to work and perform under stressful conditions.
Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Ability to recruit, hire and directly supervise professional and management staff.
Candidate Profile (application) must be complete in its entirety.
Work History (entered with the most recent/current listed first: All State of Florida jobs, All Florida University jobs, All periods of employment, Periods of unemployment, Gaps 3 months or more, Education, Volunteer Experience).
Include supervisor names and phone numbers including current place of employment.
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of entering work history.
If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying.
Complete and register your State of Florida Employment Application online.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

Nice To Haves

Candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Responsibilities

Responsible for Long Range Program Plan and the Unified State plan for development and submission.
Works collaboratively with Executive Management team to develop the annual legislative budget request.
Responsible for coordinating the agency’s response to the Florida Rehabilitation Council and other external entities’ recommendations.
Serves as an advisor to the Division’s Executive Management Team in the development of the Division’s operations and compliance procedures and systems.
Assist Deputy Director with special projects involving new ITNs, RFPs, cost allocation, as well as ad hoc requests from the Department and programmatic/operational compliance related issues.
Responsible for the implementation and translation of DVR policy into operational standards, the development of systems to accomplish standards, and the review of operational performances to ensure standards are met.
Provides analytical work involving an independent, objective assurance and consulting activity designed to add value and improve the organization’s operations by bringing a systematic approach to evaluating and improving the effectiveness of management, control and governance processes.
Coordinates activities with the DVR Director and the Chiefs of the Bureau of Field Services, Bureau of Vendor and Contracted Services, Bureau of Compliance & Quality Assurance, and the Bureau of Technology Services.
Develop Policy and Procedure manuals for the Bureau of Operations and Support, DVR IT.
Responsible for coordinating all state and federal audit reviews and required responses to all audit findings.
Coordinates audits, reviews and investigations conducted by outside regulatory bodies such as the Rehabilitative Services Administration, Office of Program and Policy Analysis and Governmental Accountability, Social Security Administration and all appropriate Inspectors General.
Develops working papers and other supporting documentation to ascertain that conclusions, findings and recommendations are properly documented and supported.
Provides oversight of Headquarters centralized operational/administrative processes and procedures.
Oversee and coordinates facility issues, statewide, related to leasing, repairs, lighting, cooling and heating and space planning.
Serves as the Division’s Emergency Management Coordination Officer and Safety programs.
Coordinates and facilitates the Division’s Continuity of Operations Plan (COOP).
This position requires travel with overnight stays within the State of Florida.
Performs related duties, as required.

Benefits

State of Florida Retirement - 3% Employee Contribution Required
10 Paid Holidays annually
Annual Leave - 176 hours annually
Sick Leave - 104 hours annually
Health Insurance for Individual or Family Coverage – State pays 80% of premium-SES Employee pays (Individual $8.34/month or Family $30.00/month)
Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
Additional supplemental insurances are available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Career Growth
Maternity and Parental Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Ongoing comprehensive training provided