DOT Compliance Coordinator

Capstone Logistics, LLC•Peachtree Corners, GA

About The Position

The DOT Compliance Coordinator is responsible for ensuring strict compliance with all Department of Transportation (DOT) regulations. This role involves overseeing various aspects of transportation compliance, including hours of service, vehicle maintenance, driver qualifications, drug and alcohol testing, electronic logging devices (ELDs), and IFTA reporting. The coordinator will develop and maintain compliance policies, conduct training, manage records, and perform audits to identify and address any compliance gaps. Additionally, this position leads accident investigations, prepares reports, and stays current with evolving DOT regulations to recommend improvements in safety and compliance.

Requirements

Minimum of 3 years of experience in DOT compliance or a related field.
Strong knowledge of FMCSA/DOT regulations and industry standards.
Excellent organizational, analytical, and problem-solving skills.
Willing to travel.
Knowledge of FMCSA Clearinghouse
Exceptional communication and interpersonal skills.
Detail-oriented with a focus on accuracy and thorough documentation.
Proficiency in using relevant software and tools for record-keeping and reporting.
Ability to work independently and lead compliance initiatives effectively.
A solid understanding of DOT regulations and compliance requirements is essential. This includes familiarity with Federal Motor Carrier Safety Regulations (FMCSRs) and other relevant transportation laws.
Experience in ensuring safety and compliance within transportation operations, including driver safety, vehicle inspections, and regulatory adherence, is highly valued.
The capacity to handle multiple tasks and priorities simultaneously is often necessary in this role.

Responsibilities

Ensure strict compliance with all DOT regulations, including but not limited to hours of service (HOS), vehicle maintenance, driver qualification, drug and alcohol testing, electronic logging devices (ELDs), and quarterly IFTA reporting.
Maintain comprehensive DOT compliance policies and procedures, reflect current regulations and industry best practices, and ensure the policies are followed.
Conduct DOT compliance training for employees, drivers, and other relevant personnel to ensure understanding and adherence to policies and procedures.
Maintain and audit records to ensure up-to-date records of all DOT compliance-related activities, including driver qualification files, inspection reports, and maintenance records.
Regularly audit and monitor the company's operations to identify compliance gaps, assess risk, and take corrective actions as needed.
Oversee the driver qualification process, including reviewing driver applications, conducting background checks, and ensuring all drivers meet DOT requirements.
Oversee the regional drug and alcohol testing program, ensuring random testing, post-accident testing, and reasonable suspicion testing are conducted in accordance with regulations.
Oversees vehicle maintenance programs, ensuring all vehicles are properly maintained and meet DOT safety standards.
Lead accident investigations and ensure all required reporting to the appropriate authorities and agencies is completed accurately and in a timely manner.
Prepare and submit required reports to the company, including Audit findings, employee information, etc.
Stay current with DOT regulations and industry trends and recommend improvements to policies, procedures, and operations to enhance compliance and safety.
Oversee emergency response plans for transportation-related incidents and ensure employees are trained in emergency procedures.
Visiting all the branches in the region to perform audits on DQ files, Vehicle audits, clearinghouse, DVIR, etc.