Donor Relations Data Specialist

ExtensisHR•Neptune, NJ

2d•Onsite

About The Position

Responsible for Fulfill’s gift processing and acknowledgment processes, the Donor Relations Associate is responsible for donation processing, data integrity, gift acknowledgement generation and mailing, and overall donor relations duties, including food/fund drive and events support. They will work within a highly collaborative Development & External Relations team to contribute toward meeting established fundraising and communications goals, handling a variety of roles in an organized, accurate, efficient, and professional manner.

Requirements

Minimum of three years’ experience with database management, with Raiser’s Edge experience preferred.
Proficient to advanced knowledge of Microsoft Office – specifically Word, Excel, Outlook and Teams.
Valid Driver’s License
Ability to read, analyze, and interpret written information.
Ability to write reports and business correspondence.
Excellent written and oral communication skills with the ability to relate to all levels of the Fulfill team, volunteers and donors, ability to build rapport, ability to build constructive and effective relationships.
Excellent interpersonal skills, including the ability to collaborate and build relationships.
Report to work on time, follows instructions, policies and procedures.
Ability to stay focused on tasks, make the best use of available time and resources; balance quality of work with meeting deadlines.
Attention to detail, meticulous when working with data.
Shows interest in, anticipates, and responds timely to team, volunteer and donor needs.
Looks for better ways to perform routine aspects of the position, asks for and uses feedback to improve performance.
Respects and maintains confidentiality; tells the truth and is honest in all dealings; avoids situations and actions that could present a conflict of interest.
Adheres to workplace safety standards and practices.
Manages own time, sets priorities and determines resources to achieve goals.
Maintains composure in stressful or adverse situations.

Responsibilities

Manages the Gift Processing function overseeing the donor relationship from gift receipt through gift stewardship, entering and importing data for constituents, events, gifts, and actions, through individual processing and batching.
Ensuring documentation of organization gifts, sorting, scanning and recording donation detail from gifts received via mail.
Managing the Gift acknowledgement program, ensuring letters are regularly updated and align with gift intent.
Ensure gifts received via third party platforms are downloaded recorded properly.
Contributes to the integrity of the Raiser’s Edge database, including revising addresses, phone numbers and emails, reviewing returned mail, and conducting routine database clean-up.
Assists with maintaining RSVP lists for donor events, output lists and queries from the database as needed.
Supervises development department volunteers assisting in letter processing and data entry.
Responsible for gift and donor records ensuring donor stewardship and audit compliance.
Serves a first point of contact for donor calls and directs calls, as appropriate to other Development team members.
Attends and Staffs Community Events, Fund & Food Drives, and Special Events, in partnership with the Special Events and Community Engagement Specialists,as needed, including preparing and packaging event materials, representing Fulfill, and/or supporting volunteers.
Organize and oversee Raiser’s Edge and other development-related tasks to be completed by volunteers.
Maintain vendor relationships for inventory of departmental mailing stock, community and special event materials and give aways.
Provide back up for Fulfill’s Neptune Reception Desk.
During peak seasons, assist with food drive and food donation intake.
Perform other duties as needed to fulfill our mission and drive our vision.