Donor Board Relations Coordinator

MultiCare Health System • Olympia, WA

8d • $63,232 - $91,000

About The Position

The Donor and Board Relations Coordinator advances the mission of the MultiCare Foundation by supporting the Executive Director in board engagement and donor stewardship. The role ensures smooth board and committee operations and helps cultivate meaningful relationships with annual and mid-level donors. The ideal candidate is organized, relational, and mission-driven, and enjoys connecting people to purpose and creating positive experiences for volunteers and donors.

The coordinator serves as the primary staff liaison to the Foundation Board and its committees, coordinating meetings, board member onboarding, records, and governance-related support. The role also conducts donor outreach, arranges stewardship experiences, supports donor cultivation and recognition, assists with events, and provides Raiser’s Edge support. In coordination with the Executive Director, the coordinator proactively engages the hospital president’s office and executive staff to support their participation in board activities and promote alignment around hospital priorities and philanthropic goals.

This is a 1.0 FTE day-shift position with normal work hours, based in connection with MultiCare Capital Medical Center in Olympia. The pay scale is $63,232.00–$91,000.00 USD, with compensation influenced by factors including skills, experience, certifications, and education. MultiCare describes its benefits as including medical, dental, retirement benefits, and paid time off, and also highlights tuition assistance, career development, employee assistance programs, and resource groups.

Requirements

• At least two years of experience in fundraising, donor relations, volunteer coordination, or a related field.
• Strong interpersonal and written communication skills, including comfort connecting with people in person and by phone.
• Strong organizational skills and ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Willingness to learn donor CRM tools such as Raiser’s Edge.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Nice To Haves

• Experience in a healthcare, nonprofit, or mission-driven organization.
• Familiarity with donor stewardship strategies, moves management, or volunteer board governance.
• Understanding of HIPAA regulations related to fundraising and patient privacy.

Responsibilities

• Serve as the primary staff liaison to the Foundation Board and its committees, maintaining professionalism, discretion, and confidentiality.
• Coordinate logistics for board and committee meetings, including scheduling, agenda preparation, materials distribution, and follow-up.
• Prepare the annual board calendar and support onboarding and orientation for new board and committee members.
• Partner with the Executive Director and Board Chair to align board processes with bylaws and governance best practices.
• Support the Executive Director in preparing talking points, scripts, and presentations for board leadership.
• Maintain historical records, policy manuals, and board documentation in coordination with the Practice Leader – Board Affairs.
• Conduct outreach to annual and mid-level donors by phone, email, and handwritten notes to express gratitude, share updates, and invite engagement.
• Coordinate donor meetings, site tours, and stewardship experiences for the Executive Director and other key staff.
• Assist with stewardship touchpoints, including impact updates, birthday messages, holiday cards, and recognition plans.
• Support donor cultivation strategies by identifying deeper engagement opportunities and flagging potential prospects for further qualification.
• Provide Raiser’s Edge support to the Executive Director, including tracking proposals, actions, and donor notes.
• Assist in planning and executing small donor gatherings, board-hosted events, and community engagement activities.
• Ensure events are donor-centered and reinforce the Foundation’s gratitude and impact narrative.
• Manage RSVPs, invitations, follow-up communications, and day-of event logistics.
• Collaborate with Foundation colleagues across the local region and system-wide to align donor strategies and share insights.
• Monitor the hospital’s patient database, Epic, for VIP inpatients and cross-reference with wealth screening tools to identify engagement opportunities.
• Coordinate with Account Managers on appropriate recognition and follow-up for patient prospects.
• Respond to external organizations’ inquiries about fundraising opportunities and third-party events naming the Foundation as a beneficiary.
• Serve as needed as a liaison for Foundation and Shared Services on project-by-project work, such as local stewardship or fundraising events, Raiser’s Edge updates, and annual-fund donor thank-you efforts.
• Proactively engage the hospital president’s office and executive staff, in close coordination with the Executive Director, to support participation in board activities and communication of hospital priorities, initiatives, and key messaging.

Benefits

• Comprehensive benefits package including medical, dental, and retirement benefits and paid time off.
• Competitive tuition assistance, residencies, fellowships, and career development.
• Generous paid time off.
• Code Lavender and Employee Assistance Programs.
• Resource Groups and outreach programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed