Documentation Coordinator

Ascent Global Logistics • Kansas City, MO

1d • Onsite

About The Position

The Documentation Coordinator position prepares documents that are compliant with US customs and customs clearance destination. This role involves reviewing daily reports to prioritize responsibilities, gathering and submitting documentation for shipments to ensure they can sail on time, and answering alerts and emails from Smithfield and their customer base in a timely manner. The coordinator will also provide assistance to customers and administrative staff, comply with state laws, policy and company procedures, and assist clients with problems or questions regarding their invoice. Ensuring AES is completed timely and accurately is a key responsibility, along with understanding the Harmonized Tariff schedule and Schedule B Numbers. Other general office duties as assigned are also part of the role. The position receives guidance for overall objectives and works within company and department policies and guidelines using independent judgment to achieve assigned objectives.

Requirements

• High school diploma or general education degree (GED); or equivalent combination of education and experience.
• Previous office experience required.
• Understanding of the Harmonized Tariff schedule and Schedule B Numbers.
• Relies on written and verbal communication.
• Able to read, analyze and interpret financial reports, industry journals and legal documents.
• Able to respond to verbal and written inquiries or complaints from customers.
• Able to effectively present information to customers, prospects, top management, and public groups.
• Communicates internally with all departments at the corporate office, with other terminals, third parties agencies, customers and prospects.
• Microsoft Word, PowerPoint, Excel and ten-key skills.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Must possess a current valid driver’s license.
• Involves a high degree of responsibility for working with, safeguarding and controlling highly restricted information, knowledge or important confidences and criterion-related to research and development of customer data, future plans, policies, business prospects, finances, etc. the release of which could have a detrimental effect and impact on the company’s affairs or undermine its competitive position.
• Must be self-motivated, able to maintain confidentiality, honest, friendly, punctual, and organized, have a positive attitude and be able to work unsupervised.
• Ability to prioritize multiple tasks and projects.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions in written, oral, diagram or schedule form.
• Prioritize, organize and delegate assignments.

Responsibilities

• Prepares documents that are compliant with US customs and customs clearance destination.
• Ensures all documents are sent out timely.
• Reviews daily reports to prioritize responsibilities for the day.
• Gathers and submits documentation for shipments to ensure they can sail on time.
• Answers alerts and emails from Smithfield and their customer base in a timely manner.
• Provides assistance to customers and administrative staff.
• Complies with state laws, policy and company procedures.
• Assists client with problems or questions regarding their invoice.
• Ensures AES is completed timely and accurately.
• Understands the Harmonized Tariff schedule and Schedule B Numbers.
• Performs other general office duties as assigned.
• Receives guidance for overall objectives; works with operations and within company and department policies and guidelines using independent judgment to achieve assigned objectives.

Benefits

• 401(k) and employer matching
• Life Insurance
• Health, Dental, Vision Insurance
• Short- & Long-Term Disability
• Paid Time Off (PTO)
• Employee Assistance Program
• Paid Parental Leave
• Employee Wellness Program
• Paid Holidays
• Employee Recognition Programs
• Flexible Spending Account (FSA)
• Tuition Reimbursement
• Health Savings Account (HSA)
• Overtime, Differential & Bonus Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED