Documentation Coordinator II

VARITE • Ridgefield, CT

3d • Hybrid

About The Position

VARITE is looking for a qualified Coordinator II in Ridgefield, CT. The client is a global, research-driven pharmaceutical company that focuses on developing innovative medicines in areas such as human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing. VARITE, established in 2000, is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With over 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. This role supports business operations, documentation management, and compliance activities within the Clinical Pharmacology and Safety Sciences (CPS) Central Function Office. The role works closely with internal CPS colleagues and enabling functions and may interact with external third-party suppliers to support operational processes, maintain documentation, and help ensure timely and accurate delivery of administrative activities.

Requirements

• Strong computer skills and proficiency in Microsoft Office, including Microsoft Word, Excel, Outlook and SharePoint.
• Experience working within and maintaining databases is preferred.
• Strong administrative, organizational, and multi-tasking skills; demonstrates accuracy and attention to detail.
• Ability to prioritize work and manage deliverables and track timelines.
• Clear and professional verbal and written communication skills.
• Collaborative, proactive and agile approach to supporting delivery of results.
• Ability to work effectively as part of a team while supporting multiple stakeholder groups.
• High school diploma required.

Nice To Haves

• business school certification or college degree preferred.

Responsibilities

• Monitor and respond to inquiries received primarily through email, ensuring timely and professional communication.
• Perform a variety of administrative activities in support of business operations, documentation management, and compliance activities, or for a specific project or initiative.
• Maintain departmental tracking spreadsheets, inventories, databases, and systems, including data entry, query, review, editing, and updates.
• Execute document processing activities, including document creation, formatting, routing, and archiving.
• Use various computer systems and tools to support established processes and workflows.
• Follow applicable regulations, internal policies and procedures.
• Collaborate with team members and stakeholders to support operational efficiency and timely completion of deliverables.

Benefits

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.
• employee referral bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED