Document Quality Control Clerk

Parsons • Radford, VA

2d

About The Position

Parsons is looking for an amazingly talented Document Quality Control Clerk to join our team! This role involves planning, organizing, and implementing systems for efficient document processing of all communications, supplier documents, design documents, construction documents, or other internal or external documents. The position coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups and is typically responsible for a small to medium-sized project. The clerk ensures that pre-established document control requirements are met throughout the project duration. This includes receiving, tracking, and monitoring documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports. Data entry and report production using standard office automation or department-specific computer applications are also key functions. The role involves initiating and replying to routine correspondence, revising systems or schedules as required for timely approvals and distribution, and expediting review, signature approval, and release of supplier and internally produced documents. The Document Quality Control Clerk serves as a liaison between support groups, home office, and field personnel, interfacing with groups inside and outside the organization.

Requirements

• High school diploma (or equivalent)
• A minimum of 1 year of document control experience.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Good written and oral communication, organizational, and interpersonal skills.
• Demonstrated ability to interact effectively with project personnel and management.

Nice To Haves

• 8+ years of relevant work experience
• 3+ years of prior document control experience

Responsibilities

• Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
• Ensures that pre-established document control requirements are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED