Document Processing Associate (On-Site)

Neumo Holdings LLC • Chicago, IL

1d • $16 - $18 • Onsite

About The Position

Join our team as a Document Processing Associate and play a key role in preserving community records. At Neumo, we partner with local governments to ensure important documents are safely archived and accessible for future generations. This position involves on-site document scanning, operating scanning equipment, and ensuring high-quality digital conversion of historical and vital documents. If you enjoy accurate, process-driven work, have strong attention to detail, and value contributing to meaningful archival and preservation projects, this opportunity is for you.

Requirements

• High School diploma or equivalent.
• Basic computer skills and ability to learn new software quickly.
• Proficiency with Microsoft Excel; familiarity with MS Word, Outlook, and MS Teams.
• Reliable, detail‑oriented, and committed to accuracy in repetitive tasks.
• 0–2 years of experience in document scanning, digitization, or office environments.
• Basic understanding of digital imaging concepts (file types, resolution, aspect ratio, etc.).
• Strong attention to detail and proactive attitude
• Strong ability to use computers and learn new software and interfaces
• Works well independently; meets production goals
• Comfortable adapting to warehouse or records‑storage environments and customer needs
• Willingness to learn internal production systems

Nice To Haves

• Previous experience with scanning hardware like Inotec and OPEX scanners
• Familiarity with microfilm & roll film scanning, editing & image correction is a plus.

Responsibilities

• Perform high-volume document scanning on site.
• Prepare documents by removing staples and bindings, organizing materials, and staging batches.
• Move, track, and return original documents between storage, prep, and scanning stations.
• Operate, and troubleshoot scanning equipment.
• Capture high-quality images of loose sheets, forms, files, and similar documents.
• Perform data entry & maintain accurate document inventory using MS Excel and internal systems.
• Review scanned images for accuracy, clarity, and completeness.
• Perform basic image corrections and fix scanning errors when needed.
• Assist with other production tasks and perform other duties assigned when not on a scanning assignment.
• Communicate with on-site manager & team leads to ensure timely execution and completion of scanning tasks to maintain project schedules.
• Represent the company professionally at all client locations.
• Follow all confidentiality, security, and data‑handling protocols.

Benefits

• competitive benefits and compensation package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED