Document Operations Specialist I - Part Time

Smart Data Solutions LLC • Tempe, AZ

13d • Onsite

About The Position

Join Smart Data Solutions and be a part of our expanding, state-of-the-art operations facility! As a Document Operations Specialist I, you’ll help launch and lead our mailroom operations—building processes, supporting a strong team, and driving success in a growing environment. This position offers strong growth and learning opportunities, along with a competitive bi-weekly bonus structure. A Document Operations Specialist I is responsible for maintaining high levels of productivity and quality to align with performance standards, customer documented instructions, requirements, and Service Level Agreements (SLAs).

Requirements

• Demonstrated reliability with consistent attendance and punctuality.
• Ability to accurately follow written and verbal instructions.
• Willingness and ability to adapt to changing processes, priorities, and new equipment.
• Strong organizational skills with a high level of attention to detail.
• Effective time management skills with the ability to meet productivity and performance expectations.
• Clear and professional verbal and written communication skills.
• Proficient in basic computer operations, including data entry and use of standard office and scanning software.

Responsibilities

• Open, prepare, sort, batch, and perform quality control checks on documents in a timely and accurate manner.
• Sort documents using the proper methodology and apply appropriate cover sheets in accordance with training and procedures.
• Preparing documents to ensure document integrity for imaging.
• Accurately identify and verify P.O. Box numbers, client names, and patient names on all documents to ensure proper processing based on client-specific criteria.
• Operate Marc cart for transporting documents trays around the office.
• Ensure compliance with HiTRUST certification requirements, including working on one client at a time, returning unprocessed mail to the designated P.O. Box shelf, and distributing processed mail to the correct scanning stations.
• Ability to lift up to 45 pounds.
• Ability to remain in a stationary position for up to 50% of the workday.
• Perform other duties as assigned.

Benefits

• Health insurance
• Short-term disability
• Long-term disability
• 401(k) with a company match
• Competitive paid time off package; including vacation, holiday, give-back day, and a floating day

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed