Document Controls Specialist I

HNTB Corporation•Jackson, MI

2d•Onsite

About The Position

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents. This opportunity will be part time.

Requirements

Associate's degree in relevant field, or In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience

Nice To Haves

Ability to think in a detailed and structured way
Ability to be systematic and learn the industry being supported.
AASHTOWare Experience
MDOT Office Technician Certified

Responsibilities

Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
Maintains the electronic project record files.
Copies and scans documents as needed to perform distribution and storage duties.
Prepares records for inactive storage according to the Records Retention Schedule.
Supports regular audits of document control processes and procedures.
May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
Performs other duties as assigned.