Document Controls Specialist

WSP

4d • Onsite

About The Position

WSP is seeking a Document Control Specialist to join their Project Controls team. This is a full-time position located in the WSP Boston Office. The role involves supporting the Document Control Manager and team in maintaining a document management system for contract and project documents, ensuring policies and procedures are followed, and implementing efficient workflows. The specialist will work within the existing Electronic Document Management System (EDMS) and provide support to the entire project team, including processing incoming/outgoing documentation, managing document naming conventions, and ensuring electronic records comply with contractual requirements. Familiarity with submittal and RFI packages is also expected.

Requirements

• Bachelor's Degree or equivalent experience
• 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

Nice To Haves

• Experience with SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Work with project department leads to ensure timely processing of documentation.

Benefits

• Coverage related to medical, dental, vision, disability, and life
• Retirement savings
• Paid sick leave
• Paid vacation (or other personal time)
• Paid parental leave
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree