Document Controls Manager

ARCO/Murray National Construction • Downers Grove, IL

6d • $90,000 - $100,000

About The Position

ARCO/Murray is seeking a Document Controls Manager with hands-on construction experience and strong Procore expertise to lead document-control strategy and execution across construction and project teams. This role will establish standards, oversee document-control processes and systems, develop and support document-control professionals, and partner with project stakeholders to ensure information is accurate, secure, accessible, and managed throughout the project lifecycle.

Requirements

• 7+ years of experience in document control, records management, project administration, or a related discipline, including experience leading or supervising others.
• 5+ years of experience working in commercial construction, design-build, general contracting, or a related construction environment required.
• Demonstrated experience developing and implementing document-control standards, procedures, workflows, and quality controls.
• Hands-on experience using Procore for document management, drawings, submittals, RFIs, transmittals, workflows, or related project processes required.
• Proficiency with Microsoft Office and other document-management, collaboration, or construction project-management systems.
• Strong understanding of document lifecycles, revision control, approvals, transmittals, audit requirements, and records retention.
• Strong leadership, communication, organization, problem-solving, and attention-to-detail skills.
• Ability to influence stakeholders, manage competing priorities, and build effective relationships across project teams.
• Ability to maintain accurate records, protect confidential information, and exercise sound judgment in a fast-paced environment.

Nice To Haves

• Bachelor’s degree in business, construction management, information management, engineering, or a related field preferred.

Responsibilities

• Lead the document-controls function across assigned construction and project teams, establishing clear ownership, priorities, and service expectations.
• Develop, implement, and continuously improve document-control standards, procedures, templates, workflows, and records-management practices.
• Oversee the creation, review, distribution, revision, approval, retention, and archival of project documents, drawings, procedures, and records.
• Establish and maintain document registers, metadata, naming conventions, permissions, revision histories, transmittals, and approval workflows.
• Manage Procore and other document-control systems and repositories, ensuring information is organized, secure, accessible, and aligned with project requirements.
• Partner with project management, design, engineering, procurement, field operations, subcontractors, clients, and other stakeholders to maintain accurate and timely project information.
• Monitor performance, conduct audits, identify risks and gaps, and implement corrective actions that support project timing, quality, compliance, and closeout.
• Lead preparation for internal and external reviews and ensure documentation is complete, traceable, and audit-ready.
• Hire, coach, develop, and support document-control team members; establish consistent practices and provide ongoing feedback and training.
• Deliver training and guidance to project teams and system users on document-control requirements, tools, and best practices.
• Develop reporting and metrics that provide visibility into document status, workflow performance, compliance, and areas for improvement.
• Evaluate document-control tools and recommend process or technology improvements that increase efficiency and reduce risk.
• Escalate issues that may affect project schedule, quality, contractual requirements, information security, or compliance, and drive them to resolution.

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Manager