Document Controls Coordinator-Southwest

Kiewit • Westlake, TX

2d • Onsite

About The Position

We are seeking a highly experienced Document Control/Compliance Specialist to support our team in managing and maintaining critical documentation processes. This role is essential to ensuring compliance, accuracy, and accessibility of controlled documents across the organization. Kiewit Southwest District specializes in heavy civil, transportation and water projects. We operate primarily in Arizona, Idaho, Nevada and Utah. Southwest's projects include a wide range of infrastructure projects such as highways, bridges, runways, terminals, transit systems, power plants, water treatment facilities, dams, canals, wastewater treatment plants and tunnels. This position is located in Phoenix, AZ.

Requirements

• 3-5+ years of experience in document control, preferably in a regulated industry.
• Excellent attention to detail and organizational skills.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Ability to keep up with fast-paced atmosphere and understanding of how to prioritize work based on business needs.
• Strong understanding of document management systems (e.g., SharePoint, InEight).
• Must have a solid technical aptitude for many software applications and learn new software effortlessly.
• Ability to multi-task, problem solve and work collaboratively.
• Strong communication and interpersonal skills.
• Must possess an aptitude to lead and manage people.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.

Nice To Haves

• Knowledge of SharePoint and InEight software is a plus.

Responsibilities

• Develop and maintain robust document control systems and procedures, ensuring compliance with internal standards and regulatory requirements.
• Manage the full document lifecycle, including creation, revision, approval, distribution, and archiving, while safeguarding the confidentiality of sensitive information.
• Support internal and external stakeholders by responding promptly to information requests and facilitating audits and inspections.
• Play an active role in corrective and preventive action investigations, contributing to continuous improvement efforts.
• Provide training and guidance to project teams on document control workflows and standards.
• Maintain and updated hard copy Construction Work Packages, ensuring accuracy and timely incorporation of revisions.
• Deliver project reports and maintained detailed logs to support transparency and accountability.
• Identify opportunities for process improvement and automation, enhancing efficiency across document control operations.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed