Document Controls Manager

EXP • Calgary, AB

1d • Onsite

About The Position

EXP is currently searching for a Document Controls Manager who will be responsible for leading and managing a team, interacting with internal and external stakeholders on a broad range of projects, including but not limited to Small/Mid/Large Program Management, Design Build, EPC or EPCM projects within Transportation, Infrastructure and vertical Construction business sectors. The successful candidate must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. A successful candidate will demonstrate independence and self-motivation in executing daily job duties, with minimal direction and oversight.

Requirements

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Software knowledge: Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint.
• Quality control of own work.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.

Responsibilities

• Performs standard administrative functions.
• Cross train and support other support function positions as requested.
• Covers other support function positions as requested.
• Coordinates the printing and distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Develops and distributes meeting minutes and correspondence.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Organize and set up new projects with approved directories with appropriate security levels.
• Work with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
• Monitor and follow up on past due document and submittal deliverables.
• Mentor and train new staff and project team members on systems and processes as requested.
• Assist Procurement department with setup of bid packages within the document control system.
• Update user and vendor directories.
• Setup and support meeting minutes and reports.
• Create scheduled and ad-hoc reports as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed