Document Controls Manager

WSP • Austin, TX

2d • Hybrid

About The Position

WSP is seeking a Document Control Manager to join their Project Controls team. This role can be based out of any Texas/Louisiana/Arkansas WSP US location. The Document Control Manager will influence the narrative by understanding what needs to be done to support the project vision and initiatives. They will have experience in the implementation of document management systems for large/mega programs in design/construction and experience setting up document management systems and managing them from inception, through duration to final completion and closeout of project. The role involves monitoring and managing the Electronic Document Management System(s), developing and administering the project “Document Management Plan”, and developing and administering Document Control Procedures and Training Guidelines. The position requires working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent, and Electronic Document Management Certifications. The Document Control Manager will work with the Project Information Management Systems Team for access, security, and troubleshooting, and possess knowledge of document management processes, procedures, and systems. They will perform recurring training on Document Management Requirements and EDMS use, implement efficient work-flow processes, initiate and track document reviews, retrieve and upload/download files from EDMS, manage document naming conventions, numbering, assigning, and distribution. The role also includes processing incoming/outgoing transmittals and documentation, initiating and tracking reviews through Bluebeam Sessions, ensuring electronic record files are maintained in good order to comply with QA and contractual requirements, optimizing Document Control productivity, efficiency, and service quality across all departments, and working with project department leads to ensure timely processing of documentation along with any future updates. The Document Control Manager will also produce progress reports as required.

Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes
• Experience in implementing document management systems and procedures for large and mega programs in construction
• Certified in e-Builder or InEight
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• The selected candidate must be authorized to work in the United States.

Nice To Haves

• Working knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software or equivalent
• Electronic Document Management Certifications

Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Work with Project Information Management Systems Team for access, security and troubleshooting
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Benefits

• medical
• dental
• vision
• disability
• life
• retirement savings

What This Job Offers

• Job Type: Full-time
• Career Level: Manager