Document Controls Manager

WSP

3d • Onsite

About The Position

WSP is seeking a Document Control Manager to join their Project Controls team in Boston, MA. This role involves influencing the narrative by understanding what needs to be done to support project vision and initiatives. The position requires experience in implementing document management systems for large/mega programs in design/construction, setting up these systems from inception through completion and closeout, and managing Electronic Document Management Systems (EDMS). The manager will develop and administer the project's "Document Management Plan" and Document Control Procedures and Training Guidelines. They will also work with the Project Information Management Systems Team for access, security, and troubleshooting, and perform regular training on Document Management Requirements and EDMS use. The role includes optimizing Document Control productivity, efficiency, and service quality, and producing progress reports.

Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Certified in e-Builder or InEight
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

Nice To Haves

• Working knowledge and experience in SharePoint, Procore, e-Builder, Bluebeam software or equivalent.
• Electronic Document Management System Certification’s.

Responsibilities

• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files
• Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Benefits

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager