Document Controller

Rising Edge Group • Newport Beach, CA

3d

About The Position

The Document Controller maintains the integrity and accuracy of project documents and oversees the company's document management system. The role ensures documentation is properly classified, archived, and accessible to relevant stakeholders. Responsibilities cover document receipt, approval workflows, revision status control, controlled issuance and distribution, traceability, and project closeout and turnover submissions. The position supports project teams and helps ensure compliance with internal and external documentation standards.

Requirements

• 3–5 years of experience in document control or records management, preferably in the engineering or construction industry.
• Strong proficiency in Microsoft Office Suite, especially Excel and Word.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and prioritize tasks effectively.
• Team-oriented mindset and a proactive approach to problem-solving.

Nice To Haves

• Post-secondary education in Business Administration, Records Management, or a related field.
• Familiarity with document management software (EDMS), such as Aconex, Procore, or similar systems.

Responsibilities

• Establish and maintain document control processes and procedures aligned with contract commitments and governance standards, including registers, numbering conventions, filing structures, and client requirements.
• Process, classify, and distribute project documents, including contracts, drawings, and specifications, in a timely manner.
• Maintain revision control, ensure only current approved document versions are available for use, and identify, remove from active use, and archive superseded or obsolete documents.
• Conduct regular document audits to ensure compliance with established standards.
• Assist project teams with document-related inquiries and support documentation requirements for project deliverables.
• Coordinate transmittals and verify that required reviews and approvals are complete before issuance, in accordance with corporate policies.
• Administer and track document review and approval workflows, including due dates, overdue reviews, client and vendor responses, returned comments, resubmissions, and final disposition.
• Support project closeout and turnover submissions to clients.
• Provide training and guidance to project staff on documentation standards and best practices.
• Contribute to continuous improvement of document management systems and processes.

Benefits

• Competitive compensation with weekly pay periods.
• Generous paid time off.
• RRSP-DPSP employer matching, increasing with years of service.
• Comprehensive benefits package including medical, dental, vision, and disability coverage.
• Ongoing training, development, and career advancement opportunities.
• Employee Assistance Program with confidential counselling support.
• Employee Referral Bonus Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed