Document Controller

Cloud Services • Vacaville, CA

5d

About The Position

The Document Controller is responsible for establishing the project’s documentation management process in alignment with internal procedures. The role controls electronic and hard-copy documentation and monitors External Engineering, Construction, and Vendor teams for adherence to project numbering, filing, and retrieval principles. It ensures project documentation is submitted according to the project-defined RACI Matrix and keeps the project deliverables list current, implementing changes required by the project team.

The position also manages archiving of project documentation in hard-copy and digital formats, reports on documentation progress and escalations, and serves as the team’s first point of contact for project documentation topics. The Document Controller supports Project Internal Audits and Deep Dives, collaborates with Global Engineering Project Controlling, and performs other document management duties as assigned.

Requirements

• 5–10 years of experience in CAPEX/document control.
• Excellent command of English.
• Strong analytical skills.
• Ability to work independently and in a team-oriented environment.
• Ability to deal with ambiguity and conform to shifting priorities and demands.
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Strong written and oral communication skills.

Nice To Haves

• CAPEX/document control experience in Pharma and on large-scale projects is preferred.
• IT skills are a plus; the candidate should learn quickly and be comfortable with different software tools.
• Knowledge of other languages is advantageous.

Responsibilities

• Set up the project documentation management process in alignment with internal procedures.
• Control electronic and hard-copy documentation and monitor External Engineering, Construction, and Vendor teams’ adherence to project numbering, filing, and retrieval principles.
• Ensure project documentation is submitted according to the project-defined RACI Matrix.
• Keep the project deliverables list up to date and implement changes required by the project team.
• Archive project documentation, including hard copies and digital files.
• Report on documentation progress and escalate issues.
• Act as the team’s first point of contact for project documentation topics.
• Support Project Internal Audits and Deep Dives.
• Support and collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed